Administrative Assistant

We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This role is ideal for someone who thrives in a fast-paced environment and is skilled in handling administrative tasks with efficiency and attention to detail. The position involves supporting office operations, managing communications, and maintaining accurate records.

Responsibilities

• Greet visitors and manage front desk responsibilities, ensuring a welcoming and detail-focused environment.
• Handle incoming calls promptly, providing accurate information or directing inquiries to the appropriate team members.
• Perform data entry tasks to maintain organized and up-to-date records.
• Support general administrative duties, including filing, scheduling, and document preparation.
• Coordinate meetings and appointments, ensuring calendars are efficiently managed.
• Assist with receptionist duties, including distributing mail and managing office supplies.
• Collaborate with team members to address administrative needs and streamline processes.
• Prepare reports and presentations as required by management.
• Maintain confidentiality and handle sensitive information with discretion.• Proven experience in administrative support or similar roles.
• Strong proficiency in data entry and record-keeping.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in office software, such as Microsoft Office Suite.
• Exceptional organizational skills and attention to detail.
• Detail-oriented approach and ability to work independently.
• Familiarity with receptionist duties and customer service practices.