Talent Coordinator

About Us:

Appian helps organizations build apps and workflows rapidly, with a low-code automation platform. Combining people, technologies, and data in a single workflow, Appian can help companies maximize their resources and improve business results. Many of the world’s largest organizations use Appian applications to improve customer experience, achieve operational excellence, and simplify global risk management and compliance. Our employees create opportunities to drive hands-on impact both with our customers and throughout the organization, which creates an environment where meaningful work is met with career growth and opportunity. As a result, we are proud to have been recognized as a Washington Post Top Workplace for seven consecutive years. Simply put, we are changing the way businesses operate and our employees are to thank for Appian’s success.

We are seeking a detail-oriented Talent Coordinator to support our Talent Acquisition efforts across the APJ region. In this role, you will be responsible for the logistical execution of our hiring process, ensuring a professional and seamless experience for candidates and hiring teams alike.

You will manage high-volume scheduling across multiple time zones and serve as a critical link between recruiters, hiring managers, and prospective employees.

Key Responsibilities

• Regional Coordination: Manage end-to-end interview logistics specifically for the APJ region, demonstrating a strong understanding of regional time zones and scheduling requirements.

• ATS Management: Maintain high data integrity within Greenhouse, ensuring all candidate stages, feedback forms, and job posts are updated accurately.

• Hybrid Scheduling: Coordinate a high volume of virtual interviews and in-office visits, overseeing all necessary room bookings and video conferencing links.

• Candidate Communication: Act as the primary point of contact for candidates, providing timely updates and clear preparation materials throughout the interview loop.

• Process Advocacy: Partner closely with Hiring Managers to ensure interview panels are balanced. You are expected to provide feedback and push back on scheduling requests that may negatively impact the candidate experience or internal efficiency.

• Issue Resolution: Identify and resolve scheduling conflicts or technical issues in real-time, maintaining a calm and professional demeanor under pressure.

• Greenhouse Expertise: Practical, hands-on experience using Greenhouse to manage complex recruitment workflows.

• Effective Communication: Strong verbal and written communication skills with the ability to convey logistical information clearly to stakeholders at all levels.

• Volume Management: Proven ability to handle a high volume of tasks simultaneously while maintaining strict attention to detail.

• Professional Assertiveness: The confidence to manage expectations with internal teams and advocate for process improvements.

• Critical Thinking: Strong problem-solving abilities; you can anticipate potential roadblocks and proactively suggest solutions.

Qualifications

• Experience: 2+ years of experience in recruitment operations, HR coordination, or a high-volume administrative role.

• Regional Knowledge: Previous experience supporting the APJ market is essential.

• Operational Flexibility: Ability to manage your desk across various time zones to meet the needs of the APJ recruitment cycle.

Appian Corporation is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Further, Appian will not discriminate against applicants for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co‐worker, Pay Transparency Nondiscrimination.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at ReasonableAccommodations@appian.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at ReasonableAccommodations@appian.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.