Administrative Assistant/Receptionist

The Administrative Assistant/Receptionist plays a crucial role in ensuring smooth daily operations within a medium-sized team of 4-10 people. Reporting to the Office Manager, Department Head, or Operations Manager, this position supports office functions through efficient schedule management, communication handling, and visitor assistance. The role requires proficiency with Microsoft Office, Google Workspace, and specialized CRM or ERP software to facilitate tasks, with occasional local travel for off-site meetings. There is a clear advancement path with opportunities for internal promotion.

Responsibilities

• Perform reception duties including greeting visitors and answering telephone calls
• Manage schedules and coordinate meetings
• Provide excellent customer service and assist visitors as needed
• Handle correspondence and prepare documents
• Maintain records and perform data entry tasks
• Manage office supplies inventory
• Coordinate internal and external communications, including email management
• Support meeting coordination and logistics

Preferred Qualifications

• 1+ years of experience in administrative support
• High school diploma or equivalent
• Proficiency with Microsoft Office Suite and calendar management
• Strong data entry and organizational skills
• Excellent communication and multitasking abilities
• Customer service orientation and problem-solving skills
• Effective time management