Senior Administrative Assistant

The Executive Administrative Assistant provides administrative support to the Vice President of International Marketing and Commercial Operations (IMCO). Responsibilities include administrative functions including managing calendars, arranging travel, processing expense reports, providing event planning support, preparing agendas and meeting materials and other similar tasks.

Responsibilities:

• Works independently, as directed by the VP, to ensure that the timely and organized administration support needs of the VP and the organization are effectively addressed.
• Schedules various activities (appointments, meetings, facility/conf rooms usage, etc.) for Vice President and leadership team. Ensures meetings are prioritized and conflicts are proactively addressed. Identifies potential conflicts or issues and addresses them proactively, involving the VP as needed. Arranges on- and off-site meeting logistics.
• Arranges and manages VP’s travel scheduling including flights (commercial and corporate), accommodations, ground transportation, and meeting logistics.
• Handles timely and compliant expense reporting.
• Coordinates and/or supports the coordination of events and departments/site activities.
• Prepares a variety of correspondence, agendas, reports and other materials using word processing, spreadsheets, and database applications. Prepares presentations and other meeting materials as required.
• Performs purchasing of goods and services as required, in compliance and following company purchasing procedures. May also require follow-up until received and make payment coordination.
• Reviews and proofreads documents, records and forms for accuracy and completeness and in conformance to applicable rules and regulations.  Input, modify and update data in systems and records as necessary.
• Collects and compiles data and other information for inclusion in special and periodic reports.
   

• Associate’s degree in Secretarial Sciences or related field is required. 4+ years’ experience required and executive administrative experience preferred.
• Anticipates and proactively addresses area needs demonstrating exceptional attention to detail; highly skilled in prioritization.
• Excellent communication skills. 
• Basic-Intermediate knowledge of Microsoft Office Suite, particularly Outlook and Teams.
• Well organized, detail oriented, analytical and excellent time management skills. Self-starter, learn quick and work independently.

 

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role atthe time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors includinggeographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​
• This job is eligible to participate in our short-term incentive programs. ​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of  any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html