Unit Specialist II - Philanthropy & Alumni Engagement

Department:

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R108528

Minimum Requirements:

Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 5 (Salaried)

Position Description:

Under general supervision, the Unit Specialist II reports to the Senior Associate Vice President of Philanthropy & Alumni Engagement (PAE), this position provides administrative support to the Senior Associate Vice President of PAE and serves as backup support to the Vice President of PAE. This position requires outstanding interpersonal skills, communication skills, a high degree of proficiency with Microsoft Office suite, and the ability to communicate with donors, donor prospects, volunteers, and other key individuals critical to the University’s philanthropic goals.  The position will require the ability to handle sensitive information with confidentiality and discretion.  This position will need to handle multiple assignments and priorities and independently deal with project difficulties while still meeting critical deadlines. This position will work collaboratively with various stakeholders across campus, including deans, faculty, senior administration, staff, students, and donors. Work evenings or weekends occasionally.

Duties & Responsibilities

• Assist the Senior Associate Vice President of Philanthropy & Alumni Engagement (SAVP) with daily matters relating to philanthropy, events, alumni, donors, and friends of the University of Louisville.

• Serve as backup support to the Vice President (VP), which could include various daily matters, calendar coordination, and prioritizing requests for appointments.

• Manage confidential communication and sensitive matters related to donors and personnel actions. May represent the VP or SAVP at meetings to furnish or obtain information. 

• Evaluate and prioritize requests for appointments, facilitate access when needed, and coordinate the SAVP’s calendar.

• Provide overall coordination of fundraising activity support, including but not limited to internal and external meeting support, project follow-up, communicating directly with top-tier prospects, coordinating reports, scheduling travel details and logistics, and providing limited event support.

• Support overall communication efforts of the SAVP and VP (when needed), including drafting correspondence, preparing pre- and post-meeting materials, assisting with managing gift announcements, and supporting other outreach efforts.

• Exhibits professional communication via phone, e-mail, and mail. Serve as front-line communications representative for the Development team.

*Please provide a cover letter along with your resume

Preferred Qualifications

3+ years of related experience. Experience in non-profit fundraising or higher education.

Competencies

Excellent verbal and written communication skills, the ability to work with all levels and manage multiple deadlines, and the ability to handle confidential and sensitive information with discretion. Be proficient in Microsoft Office, customer relations, travel arrangements, calendar management, data entry, and analysis. Effective computer experience, including database operation and word processing.

Philanthropy & Alumni Engagement is committed to creating campus environments that support the success of all students and employees. We believe that employees who feel valued and respected will create policies, programs, practices, research agendas, and services that effectively meet the needs and exceed the expectations of our student populations.

Benefits - The University of Louisville has an exceptional benefits package; to learn more about our benefits, please visit here

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.