Administrative Associate III

Job Title

Administrative Associate III

Agency

East Texas A&M University

Department

Dean - CHSSA

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at HR.Hiring@tamuc.edu

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:

Works under general supervision and provides complex administrative and operational support to the Office of the Dean in the College of Humanities, Social Sciences, and Arts. This position manages and coordinates administrative processes, interprets and applies institutional policies, and provides operational continuity across the College.

The Administrative Associate III is assigned primary responsibilities within the Office of the Dean and is deployed, as needed, to support administrative operations across CHSSA units, including Literature and Languages, History and Liberal Studies, Social Sciences, Art, Theatre, Music, Galleries and Collections, and the Legal Commons. The role also supports college-wide consistency by training administrative staff and contributing to quality assurance of administrative processes.

DUTIES & RESPONSIBILITIES:

• Performs advanced word processing, reporting, presentation, and data management activities; composes, edits, and proofreads correspondence, reports, and official communications.
• Researches, analyzes, and supports administrative processes, programs, and projects across the College.
• Applies, interprets, and communicates university and system policies and procedures.
• Maintains fiscal, administrative, and academic records; verifies and processes documentation.
• Assists with budget tracking, purchasing, reconciliation, and financial processes.
• Coordinates meetings, appointments, travel, and events.
• Provides administrative support across CHSSA units as needed.
• Supports operations related to Galleries and Collections and the Legal Commons.
• Trains administrative staff and contributes to process standardization and quality assurance.
• Maintains office systems, supplies, and equipment.
• May coordinate activities for student workers or support staff.
• Serves as liaison between the Office of the Dean and units.
• May assist with personnel and onboarding processes.
• Occasional travel required; valid driver’s license required.
• Performs other duties as assigned.

MINIMUM REQUIREMENTS:

• Education and Experience: High school diploma or equivalent combination of education and experience. Three years of related administrative experience; strong communication, organizational, and problem-solving skills; ability to interpret policies.
• Knowledge / Skills / Ability to: Strong communication, organizational, and problem-solving skills; ability to interpret policies. Ability to manage multiple priorities, work independently and collaboratively, and maintain confidentiality.
• Licensing/Professional Certifications: Valid driver’s license
• Physical Requirements: Ability to remain in a stationary position (sitting or standing) for extended periods during the workday. Ability to move about the office to access files, office equipment, and meeting spaces. Ability to occasionally lift and/or move items such as files, office supplies, or packages.
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Bachelor’s degree preferred; higher education experience; familiarity with university systems; experience in training or process improvement.

SUPERVISION OF OTHERS:

May coordinate student workers or support staff.

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.