Collections Manager, Documentation

• Full time, continuing role
• support a leading university museum with a diverse and historically important collection
• Base Salary $112,628 - $122,702 + 17% superannuation

About the opportunity

The Senior Collections Specialist, Documentation plays a key role within the Chau Chak Wing Museum, supporting the management and preservation of a diverse and historically significant collection. Working within the Collections Management team, this role leads the administration of the EMu collections system and drives best practice in documentation and data standards. The position contributes directly to enhancing research, teaching, and public engagement outcomes across the University.

Your key responsibilities will be to:

• work closely with Collections Management and museum staff to support collections documentation and system use
• manage and administer the EMu collections management system, including upgrades, maintenance and user support
• develop and implement museum documentation procedures aligned with national standards
• oversee data integrity, large-scale data capture and ongoing improvements to collections records
• design and deliver training for staff, interns and volunteers on documentation best practice
• lead and contribute to collections documentation projects, including support for exhibitions, loans and acquisitions

About you

• demonstrated experience managing museum collections databases (EMu or similar)
• experience developing and implementing documentation standards and procedures in a museum or cultural institution
• strong knowledge of collections management practices, including cataloguing, registration and digitisation
• experience training and supporting users in systems and documentation processes
• ability to manage complex datasets and documentation projects within a collections environment
• relevant tertiary qualification in museum studies, cultural heritage, or a related discipline.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds. 

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Laura Pierce, Recruitment Operations by email to laura.pierce@sydney.edu.au.

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Saturday 16 May 2026 11:59 PM