Facilities Coordinator

Department Summary The UCLA Math department is a large department within the Division of Physical Sciences with roughly 50 ladder faculty, 30 staff members, 150 graduate majors, and 2000 undergraduate majors. The research program is significant and covers multiple fields: Algebra, Analysis, Combinatorics, Functional Analysis, Geometry, Mathematical Logic, Number Theory, Probability & Mathematical Physics, Topology. Also, Computational Applied Math & Math & Statistical Finance. Position Summary Under the general supervision of the CAO, serve as Facilities Coordinator for the Department of Mathematics and the Program in Computing. Coordinate facilities and renovation projects, oversee general physical maintenance of space including moving and installing furniture, conduct analysis of building conditions and supervise upgrades. Work with faculty and staff to determine requirements for office, laboratory and conference room furnishings, identify product options and coordinate with vendors, recommend layouts, and coordinate multiple moves. Assist the Chair and CAO in accommodating the space needs of department, conducting studies and audits, compiling data and producing reports. Purchase supplies for department. The Facilities Coordinator functions independently, receiving general direction from the CAO. The Facilities Coordinator is responsible for setting priorities and is expected to analyze problems, gather data, identify and evaluate options and take action with minimal supervision. Special assignments are given on a project basis by CAO and Chair. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Excellent interpersonal skills with ability to establish foster and maintaineffective working relationships with faculty, staff, students, campus units, andvendors of various social, cultural and educational backgrounds. (Required) Experience working with Facilities staff including project managers, painters, carpenters, flooring crew, alternations, plumbing, sheet metal, locksmith and custodial. (Preferred) Skill in interacting effectively with technical staff to direct removal and installation of computing equipment during moves and renovations. (Preferred) Organizational and prioritization skills, with multi-tasking skills to work efficiently and effectively with multiple priorities and frequent interruptions. (Required) Skill in working independently and collaboratively as a team member. (Required) Ability to lift 50 pounds (Required) Ability to work occasional evenings and weekends. (Required) Demonstrated skill in performing detailed work with a high degree of accuracy. (Required) Skill in developing timelines to efficiently manage different tasks, monitor short- and long-range schedules, and coordinate planning efforts from conception through implementation. (Required) Skill utilizing on-line systems including PAC, Bruin Buy, and Travel Express, and Facilities App. (Preferred) Education, Licenses, Certifications & Personal Affiliations Bachelor's Degree in related area and / or equivalent experience / training (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Schedule 8:00 a.m. to 12:00 p.m. Union/Policy Covered CX-Clerical & Allied Services Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Facilities%20Management%20Specialist%202%20CX%20(40088946) Under the general supervision of the CAO, serve as Facilities Coordinator for the Department of Mathematics and the Program in Computing. Coordinate facilities and renovation projects, oversee general physical maintenance of space including moving and installing furniture, conduct analysis of building conditions and supervise upgrades. Work with faculty and staff to determine requirements for office, laboratory and conference room furnishings, identify product options and coordinate with vendors, recommend layouts, and coordinate multiple moves. Assist the Chair and CAO in accommodating the space needs of department, conducting studies and audits, compiling data and producing reports. Purchase supplies for department. The Facilities Coordinator functions independently, receiving general direction from the CAO. The Facilities Coordinator is responsible for setting priorities and is expected to analyze problems, gather data, identify and evaluate options and take action with minimal supervision. Special assignments are given on a project basis by CAO and Chair. Excellent interpersonal skills with ability to establish foster and maintaineffective working relationships with faculty, staff, students, campus units, andvendors of various social, cultural and educational backgrounds. (Required) Experience working with Facilities staff including project managers, painters, carpenters, flooring crew, alternations, plumbing, sheet metal, locksmith and custodial. (Preferred) Skill in interacting effectively with technical staff to direct removal and installation of computing equipment during moves and renovations. (Preferred) Organizational and prioritization skills, with multi-tasking skills to work efficiently and effectively with multiple priorities and frequent interruptions. (Required) Skill in working independently and collaboratively as a team member. (Required) Ability to lift 50 pounds (Required) Ability to work occasional evenings and weekends. (Required) Demonstrated skill in performing detailed work with a high degree of accuracy. (Required) Skill in developing timelines to efficiently manage different tasks, monitor short- and long-range schedules, and coordinate planning efforts from conception through implementation. (Required) Skill utilizing on-line systems including PAC, Bruin Buy, and Travel Express, and Facilities App. (Preferred)