Fleet & Facilities Coordinator

About Nabis

Nabis is the #1 licensed cannabis wholesale platform in the world, supplying $1B+ worth of cannabis products annually from hundreds of brands to retailers across California, New York, and Nevada. Our mission is to empower the world to discover cannabis by providing choice, access, and innovation.Through modern, scalable infrastructure, our mission is to empower the world to discover cannabis by providing choice, access, and innovation.

We’re at the forefront of this movement, building an innovative, technology-first platform to scale the entire cannabis industry. Backed by Y Combinator and investors, including DoorDash Co-Founder Stanley Tang, NFL Hall of Famer Joe Montana, Gmail creator Paul Buchheit, and Twitch co-founder Justin Kan, Nabis is rapidly expanding across the U.S. with the goal of becoming the largest and most influential cannabis distribution network globally.

The Role

The Fleet & Facilities Coordinator is the on-site owner of fleet, facility, and safety operations at a Nabis spoke location.

This role is responsible for ensuring vehicles, equipment, and the site environment are safe, compliant, and operationally ready.

This is a hands-on role that owns daily maintenance, inspections, issue resolution, and vendor coordination. The Coordinator operates to keep the site running, while partnering with Infrastructure and Operations to ensure consistent execution of company standards.

Key Responsibilities

Fleet & Facility Operations

• Own daily fleet readiness to ensure all vehicles are operational and dispatch-ready
• Perform minor repairs and preventative maintenance (e.g., fluids, wipers, bulbs, fuses, tire changes)
• Conduct routine vehicle inspections and enforce driver pre- and post-trip compliance
• Maintain vehicle cleanliness, organization, and proper stocking of supplies
• Ensure all vehicle systems (e.g., telematics, cameras) are functioning and escalate issues as needed
• Maintain a safe, clean, and organized warehouse and fleet yard environment
• Perform regular facility walkthroughs and safety inspections, identifying and resolving issues
• Conduct recurring compliance checks (e.g., fire extinguishers, HVAC filters, dock doors, equipment)
• Support organization of shared spaces, staging areas, pallets, and equipment

Safety & Compliance

• Serve as the primary OSHA-trained safety point of contact for the site and execute site-level safety programs
• Maintain compliance with safety SOPs, signage requirements, emergency equipment protocols, and fire/life safety systems
• Conduct routine safety walkthroughs, track corrective actions, and escalate unresolved issues
• Lead site-specific onboarding and refresher training related to safety protocols and equipment use
• Lead or support incident investigations, reporting, and corrective action plans
• Coordinate with local emergency response agencies as needed
• Ensure compliance with fire, city, and regulatory requirements

Issue Triage & Vendor Coordination

• Act as the first responder for fleet and facility issues, prioritizing based on operational impact
• Coordinate vendors for diagnostics, repairs, and preventative maintenance
• Obtain quotes, schedule work, and ensure timely completion of repairs
• Monitor vendor performance and escalate issues when quality or timelines are not met
• Transport vehicles to and from service providers and provide status updates

Systems, Compliance & Documentation

• Accurately log inspections, defects, maintenance, and repairs in internal systems (e.g., Whip Around)
• Review and resolve defects to ensure data accuracy and compliance tracking
• Maintain vehicle documentation (registration, insurance, permits) and ensure records are current
• Maintain audit-ready documentation across fleet, safety, and facility operations
• Provide regular updates on fleet readiness, repairs, and site conditions

Inventory, Supplies & Site Support

• Manage inventory of supplies, tools, and basic equipment
• Monitor usage and proactively reorder supplies to prevent stockouts
• Restock fleet and facility supplies as needed
• Support daily site operations, including maintaining organization of equipment and staging areas
• Assist Operations as needed to support successful daily execution

Qualifications & Skills

• 3+ years of experience in fleet operations, facilities maintenance, warehouse operations, or similar hands-on roles
• Experience coordinating repairs, vendors, or maintenance workflows
• Strong problem-solving skills with the ability to triage and resolve issues independently
• Comfortable performing hands-on work in a warehouse and fleet environment
• Ability to manage competing priorities in a fast-paced, dynamic setting
• Strong organizational and communication skills; able to work cross-functionally
• Experience with maintenance or fleet systems (e.g., Whip Around)
• Basic proficiency in Google Sheets or Excel
• OSHA 30 and forklift certification (or willingness to obtain)
• Must be 21+ and able to lift up to 50 lbs
• Flexible availability, including early mornings or extended hours as needed

Compensation & Benefits:

• Competitive pay starting at $23 per hour, paid weekly.
• You'll work at the fastest growing cannabis startup
• Medical/Dental/Vision offered to all full-time employees.
• Well-rounded co-workers and teammates that are all striving towards the same goal. Nabis maintains a fun and energetic culture!

Nabis is an Equal Opportunity Employer

Nabis is seeking to create a diverse work environment because all teams are stronger with different perspectives and life experiences. We strongly encourage women, people of color, LGBTQIA individuals, people with disabilities, members of ethnic minorities, foreign-born residents, older members of society, and others from minority groups and diverse backgrounds to apply. We do not discriminate on the basis of race, gender, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status. All employees and contractors of Nabis are responsible for maintaining a work culture free from discrimination and harassment by treating others with kindness and respect.