Accounting Assistant

We are seeking an Accounting Assistant to perform various accounting and related duties within the Financial Services department.

What you'll do:

• Timely and accurately input cash deposit entries daily and reconcile to bank records weekly to ensure all deposits have been entered into the general ledger.
• Timely and accurately input accounts payable invoices for the Financial Services department for payment.
• Review invoices for appropriate documentation and approve them for payment within the payable system daily.
• Assist with the weekly check run including, but not limited to:
  
  • Ensuring all invoices have been approved for payment.
  • Resolving issues with the campus (e.g., coding, missing documentation, incorrect dates, etc.).
  • Creating review files to identify potential issues pre-processing.
  • Assisting with the printing of the checks and EFT notices.
  • Preparing checks/EFT notices for mailing and distributing/mailing them.
• Timely and accurately update outstanding checks listing monthly. Weekly work with the campuses to resolve items on the listing and send out letters when appropriate.
• Assist with expense reimbursement reports and foster care family payments and timely and accurately process them for payment in accordance with established guidelines.
• Timely and accurately input wire transactions each week.
• Assist with administration of PaperSave including, but not limited to:
  • Setting up and training new users
  • Responding and initial troubleshooting of user issues
  • Escalating issues to PaperSave when necessary
  • Tracking and following up on issues escalated to PaperSave to resolution
• Timely and accurately input journal entries and regional checks.
• Assist with the completion of manual journal entries and file uploads during the monthly close process.

What you’ll bring:

• Requires in-depth understanding of a comprehensive field of knowledge. Knowledge normally associated with work experience in the field of accounting. Involves ability to define problems, draw conclusions and make decisions dealing with abstract variables. Related college coursework preferred. High School Diploma (or G.E.D.) required. Prior related training and experience is required. Minimum 3-5 years prior related experience required.
• Requires proficient ability to speak, read and write English.
• Requires ability to communicate clearly and make oneself understood effectively in face-to-face interactions; articulate with accuracy to communicate using the telephone.
• Requires organizational skills needed to provide attention to detail and maintain routines.

Requires excellent professional writing skills needed to compose inter-office correspondence and correspondence to donors, vendors, and a variety of other individuals, groups, and business entities

The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.