Executive Assistant

MAJOR AREAS OF ACCOUNTABILITY

• Provide executive-level administrative support
• Handle day-to-day administrative needs of the executive & senior leadership team
• Coordinate calendars, meetings, and time demands with limited supervision

o Recognize urgent and time-sensitive requests

o Advise others on how to best coordinate with the executives and organization

o Use independent discretion to manage, modify, schedule and decline requests

• Arrange global travel reservations, including: multi site visits, meetings with internal & external participants, and flexibility to make last minute changes
• Perform a variety of other administrative duties that may include:

o Screening and directing phone calls

o Composing correspondence/email to convey relevant information with appropriate clarity and tone

o Creating documents, reports, presentations, and spreadsheets – exercising judgment regarding layout and style

o Scheduling meetings, conference rooms, office space, etc.

o Preparing and routing agendas and other meeting-related materials

o Investigating and making arrangements for technical equipment or support

o Attending meetings, taking notes, preparing minutes, capturing commitments, and assisting with follow-up

o Anticipate the executives needs/requirements and actively resolve issues

o Flexible to handle both routine and urgent issues that might arise outside of normal office hours

o Represent the executives proficiently and professionally

o Must act professionally at all times

All your information will be kept confidential according to EEO guidelines.