Accounts Payable Clerk

Do you enjoy working in a fast-paced, safety-obsessed aviation environment?  

The Accounting Clerk will support the accounting department by performing a variety of clerical and administrative tasks, including maintaining financial records, processing transactions, and reconciling accounts. This role is critical to ensuring the accuracy and efficiency of day-to-day financial operations.  

The ideal candidate is detail-oriented, organized, and possesses a solid understanding of basic accounting principles.  

Alliance Ground International (AGI) is one of the largest independently owned ground handling companies providing services to 100+ airlines in 61 airports across the U.S. and Canada. We are the home to over 12,000 team members supporting over 1.5B Kilos and over 400K departures. Our Ground division has a strong reputation for aviation ground services. We are committed to providing the highest quality service and continuing our outstanding safety track record. As we continue to grow, we only look for the best in the industry.  

Job Responsibilities  

Transaction Processing:  

• Assist with data entry of daily financial transactions into the accounting system.  

• Process accounts payable (AP) and accounts receivable (AR) transactions, including issuing invoices, posting payments, and preparing checks.  

• Record expenses, receipts, and other financial data with accuracy.  

Reconciliation & Reporting:  

• Reconcile bank statements, credit card accounts, and other financial accounts on a regular basis.  

• Assist in preparing financial reports, such as balance sheets, profit and loss statements, and aging reports.  

• Maintain and organize records of financial transactions, invoices, and statements.  

Administrative Support:  

• File and manage accounting documents physically and digitally.  

• Assist in answering inquiries related to accounting transactions from internal and external stakeholders.  

• Support month-end and year-end closing processes.  

Compliance & Accuracy:  

• Ensure all financial data is entered accurately and complies with company policies and accounting standards.  

• Support audits by providing requested documentation and data.  

Other Duties:  

• Perform additional accounting tasks as assigned by management.  

• Assist with special projects as needed, such as process improvements or system upgrades.  

Safety, Security and Compliance:  

All AGI Team members have a responsibility and duty while at work to:  

• Take reasonable care for the health, wellbeing, safety, and security of themselves and of others who may be affected by their actions or omissions while at work.  

• Cooperate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.  

• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, wellbeing, safety, security, or welfare reasons.  

• Inform their manager / supervisor of any work situation, equipment, or activity that represents a serious or immediate danger to health, wellbeing, safety, and security.  

• Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in company and carrier Safety and Security procedures.   

• Carry out work in accordance with information and training provided and any specific health, wellbeing, safety, and security rules or procedures.  

• Fully understand AGI Health & Safety and Security policies.   

• Attend training courses as may be required by AGI.  

Physical Requirements:  

• Accounting clerks must be able to occasionally lift / carry / push / pull and move items 10 pounds (or more.  

• Must be able to use close vision and sit for long periods of time.  

Qualifications & Skills  

Education:  

• High school diploma or equivalent required.  

• Associate's degree in accounting, Finance, or related field preferred.  

• If work location is in the United States, must have authorization to work in the United States as defined by the Immigration Reform Act of 1986. If work location is in Canada, must have authorization to work in Canada as defined by the Immigration and Refugee Protection Act (IRPA) of 2001.  

Experience:  

• 1-2 years of experience in a similar accounting or bookkeeping role.  

• Familiarity with accounting software (e.g., QuickBooks, SAP, NetSuite) and MS Office Suite, especially Excel.  

Skills:  

• Solid understanding of basic accounting principles.  

• Excellent data entry and organizational skills with a strong attention to detail.  

• Ability to manage multiple tasks efficiently and meet deadlines.  

• Strong communication and problem-solving skills.  

Preferred Qualifications:

• Experience in accounts payable, accounts receivable, or general ledger work.  

• Familiarity with ERP systems and cloud-based accounting platforms.  

• Knowledge of tax compliance and financial regulations.