Executive Assistant

Robert Bosch is searching for a hands-on and detail-oriented Executive and Team Assistant.  This position will operate both virtually and on-site.  The Executive Assistant will primarily provide comprehensive assistance to the Vice President Regional Business Unit Leader – Vehicle Motion Steering as well as key leadership team members by supporting with a variety of duties.

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Job Description

Executive Assistant to Vice President Regional Business Unit Leader – Vehicle Motion Steering

• Partner with others to create and plan engaging team member activities, programs (including virtual events), and incentives
• Manage VP calendar, travel arrangements and booking, expense reports, document signatures, etc.
• Support VP with various presentation / documentation / dashboards creation as necessary, especially utilizing AI
• Assist the team in any needed onboarding or off boarding tasks
• Coordinate and moderate meetings, including taking notes, publishing minutes and follow up on open items.
• Scheduling and Travel coordination / management
• Expense management and tracking including expense reports
• Coordinate and plan various workshops, leadership visits, team building events as needed, working closely with international counterparts
• Maintain various standard documentation such as Organization Charts, General Company Presentation, etc
• Maintain and order office supplies and IT equipment
• Track and report various KPIs as necessary
• Issue Purchase Requisitions and Capital Expenditure Requisitions for as necessary
• Review, forward, and approve invoices as necessary
• Coaching / problem solving with associates in regards to Bosch processes and procedures (iBUY system ordering / issues / vendor approval, P-Card, PM7 Invoicing, purchase order tracking / invoicing / goods receipt etc)

We are looking for an Executive Assistant who:

• Creates and drives a positive office environment and team atmosphere

• Demonstrates highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation
• Develops a strong network within the facility, including our two manufacturing locations, and international locations

Qualifications

• Education:  Associate Degree required, Bachelors Degree preferred
• 1-3 years previous experience in an administrative assistant or office manager or similar role

Preferred Qualifications

• Highly skilled with Microsoft Suite (PowerPoint, Excel, Word, Outlook)
• Experience with AI tools such as Gemini, Copilot etc
• Experience with SAP or like ERP systems is a plus
• Excellent communication skills (written and verbal)
• Ability to manage multiple tasks and prioritize accordingly (time management skills)

Indefinite U.S. work authorized individuals only.  Future sponsorship for work authorization unavailable.

Equal Opportunity Employer, including disability / veterans 

*Bosch adheres to Federal, State, and Local laws regarding drug-testing. Employment is contingent upon the successful completion of a drug screen and background check. Candidates who have been offered the position must pass both screenings before their start date. 

Your well-being matters at Bosch! We offer a competitive compensation and a benefits package designed to empower you in every area of your life. This includes premium health coverage, a 401(k) with generous matching, resources for financial planning and goal setting, ample paid time off, parental leave, and comprehensive life and disability protection. We're investing in your success!