High School Registrar (Immediate Opening)

The High School Registrar ensures the accuracy, integrity, and compliance of all student academic records, scheduling systems, and graduation eligibility. This role owns the student information system, transcript accuracy, and master scheduling processes, ensuring every student is correctly scheduled and on a verified path to graduation.

Position type: Full-time, exempt, 12 Month    

Reporting & Collaboration

• Reports to: School Leader

• Collaborates with:

  • Postsecondary & Student Success Counselor (student planning + interventions)

  • VP of Academics and Instruction 

  • Data Team (reporting and systems alignment)

  • Teachers and school leadership team

Autonomy & Decision Making​

• Owns all decisions related to student records, transcripts, and credit calculations

• Final authority on graduation eligibility and transcript accuracy

• Determines technical requirements for student course placement and credits

Inputs: What will I be doing in my day-to-day work?

• Manage and maintain all student records in PowerSchool with 100% accuracy

• Conduct regular audits of credits, GPA, and transcript accuracy

• Monitor student progress toward graduation requirements and flag discrepancies

• Generate report cards, transcripts, and progress reports

• Process student enrollment, withdrawals, and records requests

• Lead transcript audits in collaboration with school leadership

• Ensure compliance with FERPA and all student records regulations

• Coordinate with leadership team on reporting and data accuracy

Outcomes: What will I be evaluated on?

• 100% accurate student records, transcripts, GPA, and credit reporting

• 100% of students have schedules aligned to graduation requirements by Day 1

• Zero compliance or audit findings related to student records

• Accurate and timely reporting of student progress toward graduation

• Seamless execution of scheduling cycles and reporting timelines

• Clear identification of students at risk of delayed graduation (early warning system)

What skills should I already bring, i.e., what should I already have a track record around?

• Strong expertise in student information systems (PowerSchool or similar)

• Deep understanding of graduation requirements, transcripts, and credit systems

• High attention to detail and accuracy

• Strong organizational and systems management skills

• Ability to manage large datasets and reporting cycles

• Knowledge of FERPA and student records compliance

What you bring to the table:

Required

• Bachelor’s degree 

• 2+ years of experience in registrar, student records, or data systems role

• Demonstrated ability to manage data with high accuracy (95%+ expectation)

• Strong technical skills in data systems and the Microsoft Office Suite

Preferred

• Experience working in schools or education systems preferred

What we bring to the table:
KIPP St. Louis is committed to pay equity and to ensuring that we do not unintentionally perpetuate historic wage gaps that persist due to individual negotiations.  As a result, salaries are not negotiated.  We are transparent about salaries in our job postings so that candidates can make an informed decision before beginning the hiring process. The salary range is $45,000 to $65,000.

We are a fast-paced, energetic team and family with passionate people who are leading a movement, and to cultivate their best working environment, we provide the following:

• $0 deductible healthcare plan option, including medical, vision, and dental. 

• Employer Paid Short-Term Disability. 

• $50,000 life insurance policy at no cost to the employee. 

• Retirement plan through PSSRSSL with an employer match up to 14% and an optional 403b as a supplement to our pension program

• Employee Recognition: When we succeed together, we celebrate together with our annual gala award ceremony, holiday party, and more!

• Public Service student loan forgiveness program qualified employer. 

• Ongoing professional development.

Generous time off:

• Paid leave for illness, personal days, bereavement, jury duty, and military-related leave

• Paid parental leave for new families

• Paid holidays, as well as a one-week Thanksgiving break, a two-week winter break, a week-long spring break

• Wellness days provided throughout the year