Mercyagedcare
Executive Assistant
Salary
Job description
Employment Type: Permanent, full time with ADO
Hours: Monday to Friday business hours
Location: Mercy Hospital for Women, Heidelberg
Salary: $74,448.40 - $82, 305.60 (+ superannuation) dependant on level of experience
Upload with Application: Resume, cover letter, and all relevant qualifications
Contact: Julia De Marchi | Executive Assistant to Executive Director and Director Medical Services | jdemarchi@mercy.com.au | 8458 4463
Where there’s life, there’s Mercy.
Where there’s care, there’s You.
Through the battles and the breakthroughs, we're there. Where will you be?
For over a century, our incredible teams have provided care for people when they need it most. Our people feel great pride in this, and they value the security and stability we offer. But it also means so much opportunity - to build on all that’s gone before, to grow your impact and gain experience that’s hard to find elsewhere.
As a for-purpose organisation with over 10,000 dedicated, compassionate people, we continue to offer more services and deeper care than ever before. With Mercy, you’ll have the chance to make an impact and gain experience that’s hard to find elsewhere.
At Mercy Health, it’s all about taking what we have and making it better.
To do that, we need you.
Join us at Mercy Health, and help our teams deliver even greater outcomes.
About the opportunity
As the Executive Assistant you will provide high level administrative and operational support to our Divisional and Clinical Services Directors. This is a key role assisting them in their day-to-day operations.
What skills you’ll bring to thrive in this role:
The Executive Assistant to Divisional Directors and Clinical Service Director will provide high-level administrative and operational support to the Women’s and Children’s program at Heidelberg. The role works closely with senior leadership to manage priorities, and support both strategic and daily operations. The Executive Assistant provides high‑quality service to internal and external stakeholders, and shows initiative to enable efficient workflows. They will assist the team in meeting strategic goals through managing key administrative functions and communications.
The ideal candidate will bring demonstrated Executive Assistant experience supporting senior leaders in a healthcare setting—with strong organisational skills, good judgement, and the ability to manage competing priorities.
What skills you’ll bring to thrive in this role:
Proven experience in an Executive or Personal Assistant role is essential.
Demonstrated ability to support senior executives within a complex environment involving multiple stakeholders.
Strong proficiency in Microsoft Office 365 suite, with the ability to quickly learn and adapt to new technologies.
Extensive experience managing complex and dynamic diaries.
Exceptional organisational and time management skills, with strong attention to detail.
Ability to work independently with minimal supervision and direction.
Highly developed interpersonal and communication skills, with the ability to engage effectively at all levels.
Experience within a healthcare setting.
You’re resilient, compassionate and have the ability to nurture friendly, respectful relationships and contribute to a collaborative team environment.
You will also be required to provide evidence of, or in the process of obtaining:
Candidates are required to meet the position and qualification requirements.
Provide a current Police Record Check and Working with Children Check (Mercy Health may conduct additional background checks subject to current legislation).
Proof of vaccination status consistent with public health orders and with Mercy Health's Policy (includes but is not limited to COVID-19 and seasonal influenza vaccination compliance requirement).
Mercy Hospital for Women is a fully accredited Level 6 Public Specialist Teaching Hospital providing both public and private patient care through maternity services, neonatology and paediatrics, perioperative services, gynaecology, women's health and associated health, support and diagnostic services. We are a major teaching hospital and specialist referral centre with the medical, nursing, midwifery and allied health expertise to treat the most complex obstetric, neonatal and gynaecological cases.
Mercy Health is a Catholic organisation grounded in a 2,000-year tradition of caring for others. Founded by the Sisters of Mercy, Mercy Health is made up of more than 9,500 people who provide acute and subacute care, aged care, mental health programs, maternity and specialist women's health services, early parenting services, home care services and health worker training and development.
Mercy Health recognises that people are searching for meaning in their work life and finding a workplace that connects with their values is a key motivation when choosing an employer. As a not-for-profit healthcare provider, Mercy Health has a strong mission and clear values that guide us in everything we do.
We pride ourselves on:
Caring for our people and those important to them with generous employee assistance available for employees and their families
Encouraging applications from people of all ages, abilities and cultural backgrounds including Aboriginal and/or Torres Strait Islander Peoples, and supporting all staff to be their authentic selves at work through our network group for LGBTIQ+ staff and allies
Protecting children and vulnerable people in all our services, by listening to them and having zero tolerance of any form of abuse and neglect
Taking a stand against climate change, which is one of the biggest threats to the health of the world and all humanity, and committing to action that will help make our world fairer and more sustainable.
Offering benefits such as generous salary packaging, purchased leave, career progression and development opportunities, access to health and wellbeing programs and a range of discounts across a diverse portfolio of financial, healthcare, travel and other services.
Ready to help us shape the future of healthcare?
Join us and make a meaningful difference in people’s lives - and your career.
Are you ready to apply for this role? Click Apply now
Please contact us if you would like a copy of the position description or to find out more or communicate any requirements to ensure we provide you with a fair and equitable interview and selection process.
We acknowledge the Wurundjeri Woi-wurrung peoples, traditional Custodians of the Land in which our Head Office is based, on traditional lands of the Kulin Nation and recognise their deep connections to the land, sea, and culture.
We extend this acknowledgment to the many Traditional Lands that we operate across Australia and pay our respects to Elders past and present.
The team at Mercy Health is as wonderfully diverse as the patients, residents, clients and communities we support. We’re proud to be recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA). Mercy Health strongly encourages applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, sexualities, genders, abilities and cultural backgrounds.
