Document Controller

General Characteristics (Job Summary)

• Oversee and lead the document control function within a project or organization, develop and implement document control policies and procedures, managing document control personnel, and ensure the highest standards of document control practices are maintained.
• Systematically manage the construction-related documents for the project to be carried out smoothly.
• Manage project documents.
• Collect data and build a database.
• Manage the document system and transmittals.

Roles & Responsibilities

• Lead and manage a team of Document Controllers.
• Manage as project system administrator for the Electronic Document Management System (EDMS) .
• Supervise Multiple Data Base (Log Sheets) to keep track of all Correspondence and its electronic files.
• Review and confirm reports addressing document control issue.
• Review and confirm official documents to client and sub-contractors.
• Take action to respond to the requirement from client, PMT or Subcontractors on document control issue.
• Lead tracking Facility to enable documents to be updated easily.
• Manage transmittal and Letter for Documents Submission to Client.
• Manage all technical documents, such as reports, drawings and blueprints, are collected and registered in system.
• Supervise to file documents in physical and digital records and ensure appropriate storage and ensure the latest revisions of all documents.
• Supervise drawings produced for the projects are recorded and distributed to dedicated personnel and prevent use of superseded documents.
• Manage transmittals for General Drawings/ Documents for transmission to Client or internal purposes.
• Manage Progress Report every week and end of the month to ensure all other discipline activities that required inspection within the activity have been inspected and approved.
• Manage Numbering & identification of physical & electronic documents.
• Supervise to distribute any related documents to internal of project.
• Manage Quality & compliance checks on documents.
• Review Progress reporting on the documents status.
• Confirm confidentiality around sensitive information and terms of agreement.
• Educate and trains document controller consistently.

Experience

• 0 to 4 years of experience in document control, with a proven track record in a leadership role, preferably within the construction or oil and gas industry.

Knowledge

• Competent with document control.
• Professional skills in MS office including MS Excel and MS Word.
• Professional skills in Adobe Acrobat, EDMS (Electronic Document Management Systems), FMCS, CM Tool, VPIS, SPF (Smart Plant).
• Administration knowledge.
• Expertise in Construction Document Control.

Technical Skills and Competencies

• Advanced knowledge of document control processes, best practices, and industry standards.
• Expertise in Electronic Document Management Systems (EDMS), with experience in implementing and managing these systems.
• Familiarity with project management methodologies and processes.
• Strong leadership and team management skills.
• Excellent problem-solving and decision-making abilities.
• Ability to develop and implement effective document control strategies and solutions.
• Proven ability to train and mentor staff.

Our benefits include

• Accommodation
• Transportation
• Flight Tickets
• Medical Insurance

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