Talent Recruiting and Onboarding Coordinator

The Transition Recruiting Coordinator is a critical partner to Talent Acquisition (TA) and field leadership, ensuring transition hiring is executed smoothly, compliantly, and at the pace of the business. This role coordinates end-to-end transition hiring logistics and pre-employment screening, brings clarity and consistency to high-volume hiring workflows, and improves the recruiter and candidate experience through strong communication, process discipline, and data-driven follow-up. The ideal candidate executes brilliantly, communicates with impact, stays agile and solution-focused, and acts like an owner to remove friction and drive fast, simple, good decisions.

What You Will Do

Transition Hiring Support

• Prepares AIR leaders with information, tools and resources to conduct successful initial meetings and interviews with transition teammates.
• Manage the pre-employment screening process, and communications for all Transition hires.
• Manage administrative tasks associated with transition hiring, including creating staffing plans, job requisitions, and communicating hiring progress to stakeholders.
• Create and maintain effective communication templates designed to enhance the recruiter and candidate experience.
• Create and manage processes that drive an efficient and effective recruitment process, from initial outreach through onboarding paperwork completion.
• Follow up with candidates to ensure hiring paperwork is completed on time.
• Partner with payroll team to enhance the onboarding process.
• Communicate hiring plans and progress to key departments, including IT, Communications, Marketing and Central Support. 

Pre-Employment Screening & Compliance

• Manage and track all activities related to pre-employment screening for Transition hires, including background checks, drug screens, and related compliance requirements.
• Act as the primary point of contact for candidates, hiring teams, recruiters, and internal partners to ensure timely and accurate completion.
• Monitor status, resolve issues, and proactively communicate delays or risks to recruiters and hiring managers.
• Manage the creation and collection of Provisional Hire agreements as needed.

Operational & Leadership Support

• Provide ad hoc support to TA leadership, including reporting, process documentation, audit support, and project coordination.
• Assist with continuous improvement initiatives focused on process efficiency, candidate experience, and recruiter effectiveness.

Required Qualifications

• 2–4 years of experience in Talent Acquisition coordination, recruiting operations, HR operations, or a related role.
• Demonstrated experience coordinating pre-employment screening (e.g., background checks, drug screens) and managing high-volume, time-sensitive workflows with strong attention to detail.
• Strong written and verbal communication skills; able to communicate proactively, clearly, and professionally with candidates, hiring leaders, recruiters, and cross-functional partners.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and comfort working in ATS/HR systems, tracking data, and producing basic reports.
• Ability to prioritize, simplify, and follow through—driving fast, simple, good decisions while maintaining compliance and confidentiality.
• High degree of discretion and sound judgment when handling sensitive candidate and teammate information.

Preferred Qualifications

• Experience supporting pre-employment screening and vendor management.
• Prior experience managing staffing agency relationships or contracts.
• Familiarity with recruiting analytics, automation, or AI-enabled recruiting tools.

Key Skills & Competencies

• Executes brilliantly: drives accurate, on-time completion of screening and hiring milestones; maintains organized records, templates, and trackers.
• Communicates with impact: provides clear, concise, proactive updates; sets expectations with candidates and stakeholders; escalates risks early.
• Agile & solution-focused: adapts quickly, stays resilient under pressure, and resolves issues without unnecessary drama.
• FSGD (Fast, Simple, Good Decisions): simplifies processes, removes friction, and learns from missteps to continuously improve.
• Acts like an owner: takes initiative, applies sound judgment, protects compliance, and thinks beyond immediate tasks to improve outcomes.
• Inclusive & collaborative: partners effectively across TA, payroll, IT, and field teams; assumes positive intent and brings others along.

AIR offers attractive total compensation packages designed to recognize and reward performance at the individual, team and company levels. We start with a competitive base salary and add bonus opportunities and benefit choices topped off with:

• Expected base salary of $70,000- $80,000. You will be provided a pay rate that is in line with your skills and experience as they relate to the requirements of the job.
• Base salary plus annual bonus.
• 25% Rent Discount available
• Medical, dental, vision, and life insurance options available. HSA with company sponsored contributions, FSA (traditional and dependent care FSA).
• Short and long-term disability paid by the company.
• 401(K) plus company contributions of a 6% employer match.
• Paid Vacation, 14 Paid Holidays, and Paid Sick Time.
• Tuition Assistance Program.
• Commuter Benefits and Pet-Insurance.
• Up to 100% Reimbursement on Professional Certification/Licensing for Job Related Curriculums.
• Paid parental leave of up to 16 weeks, following the birth or adoption of a child.
• Consumer discounts from various products and services including travel planning, wireless phones, health and fitness, home appliances, and more.
• 15 hours of paid time annually to give-back to your community.
• Opportunities for professional development and career growth including realistic job previews, in person and virtual leadership training, and performance improvement courses.

What You Need to Know

Application Deadline: The initial deadline for applications is 5/17/2026. Applications submitted after this date may still be considered on a rolling basis until the position/program is filled. We encourage all interested candidates to apply as early as possible. If a final decision has not been made by the initial deadline, subsequent applications will be reviewed as they are received. 

Candidates extended an offer will be required to undergo pre-employment screening that includes checking references, a four-panel drug screening that excludes marijuana testing, employment verification & criminal background check.

AIR values diversity and provides equal employment opportunities to all employees and applicants for employment. AIR prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.