Document Control Specialist

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

Our firm is currently hiring a Document Control Specialist based in Alhambra, CA. The Document Control Specialist will operate in a team environment to support the permitting process and document controls within a large public agency. This is an outstanding opportunity to bring your specialized Document Control expertise to an industry leading team.

Essential Duties & Responsibilities:

• Assist County personnel/plan checkers/permit technicians in processing and facilitating public inquiries and plan check submissions, and other general correspondence.

• Perform screening of permit applications for completeness, Title 24, architectural/structural requirements, etc.

• Assist in tracking submission backlogs and provide current status of submitted plans/submissions.

• Establish and maintain a project document filing system in accordance with established County procedures.

• Prepare reports in accordance with established County procedures and forms.

• Enter and track the following documents: plan submittals, permit applications, internal performance of review times and plans status, payment status.

• Document Controller maintains all logs.

Knowledge & Skills Required:

• Experience with scanning and converting documents to various specified file formats.

• Knowledge of proper security and preservation of controlled data, documents & records.

• Utilize effective written and oral communication skills. 

• Understand how your role contributes to the organization's goals. 

• Deliver quality work product by role modeling organizational core values. 

• Hold self accountable to individual and team goals. 

• Consistently communicates and collaborates with team members and clients. 

• Build relationships with peers, leaders, and clients. 

• Demonstrate ability to be dependable, diligent, and thorough. 

• Establish and maintain hard file systems.

Required Education and Experience:

• Bachelors degree in business, architecture, engineering, or construction management preferred.

• Minimum five (5) years of document control experience in the construction field.

• Experience in reading construction plans is preferred.

• Must be proficient in using Microsoft Office software.

• Must be proficient in Sharepoint and Sharefile.

• Must be detail oriented with effective organization and coordination skills.

• Must have ability to interface and communicate effectively with others and have a positive attitude.

• Prior experience with public agencies is preferred.

• Experience in preparing and reviewing written correspondences for formatting, punctuation, grammar, etc.

• Ability to work in a fast-paced environment and meet tight deadlines.

• Ability to handle changing and increasing workload.

• Experience with OneDrive and/or other digital platforms is a plus.

• Strong in Excel use and spreadsheets is a must.

• Knowledge/use of other Project Control Software is preferred.

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Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

 

The salary range for this full-time role is $57,400.00-$72,733.34 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program