Personal Assistant

We are seeking a highly organized, data-driven Executive Personal Assistant to provide comprehensive administrative, operational, and lifestyle support to the Marketing Director. This role requires managing high-frequency scheduling across multiple time zones, high-volume travel coordination, and seamless cross-functional communication within the marketing team and external partners.

Dubai, OAE (on-site)

Key Responsibilities:

• Manage an intensive calendar, coordinating meetings and cross-border calls across 3+ time zones simultaneously.
• End-to-end organization of 15+ business and private trips per year, including complex visa processing, multi-destination logistics, accommodation, and corporate hospitality.
• Maintain an up-to-date registry of 10+ personal and corporate documents (passports, UAE residency/visas, insurances, asset certificates), ensuring 100% compliance and zero expiration lapses.
• Act as the primary gatekeeper and point of contact between the Marketing, internal marketing sub-teams, and external global agencies.
• Prepare data-backed reports, presentations (MS PowerPoint), and operational briefs for weekly and monthly marketing alignment meetings.

Requirements:

• 3+ years of proven experience as a Personal / Executive Assistant to C-level management, preferably within international or marketing-driven companies
• 100% Fluency in English (C1/C2 level, both written and verbal)
• Advanced user of MS Office suite (Word, Excel, PowerPoint, Outlook) and modern project management/productivity tools
• High capacity for multitasking, strict adherence to NDA/confidentiality protocols, and strong problem-solving skills under tight deadlines

What You’ll Get:

• UAE residency visa
• Comprehensive health insurance
• Co-paid meals provided in the office.
• Co-paid wellness activities e.g. padel, tennis and gym subscription
• Birthday gifts, regular team-building events, and a high-growth environment where you can truly shape the office culture from day one.