Personal Assistant

We are seeking an exceptionally experienced Executive Assistant to provide comprehensive administrative and secretarial support to members of our C-suite / Executive Leadership Team. This is a highly confidential, mission-critical position requiring someone with a proven track record of supporting top-tier corporate leaders at a high level of competence and discretion. This role enables focused decision-making and strategic vision across the executive suite by managing all aspects of C-level administration with the utmost professionalism and confidentiality. Key Responsibilities Provide comprehensive secretarial and administrative support exclusively to designated C-level executives Manage complex, high-priority C-suite calendars, balancing competing executive demands and maintaining strict confidentiality Coordinate and prepare for board meetings, investor presentations, and strategic executive briefings across multiple business functions Handle sensitive correspondence, manage incoming communications, and filter information strategically to optimize executive workflow Prepare comprehensive meeting agendas, strategic presentation materials, and detailed executive minutes Manage all aspects of business travel arrangements, including complex international logistics tailored to corporate schedules Process and reconcile executive expenses with meticulous attention to detail and alignment with corporate policy Maintain confidential databases, strategic project information, and sensitive C-suite documentation Liaise with board members, investors, government officials, and other high-level external stakeholders Exercise independent judgment on urgent matters and represent the executive team with absolute discretion and professionalism About Nearfield Instruments Nearfield Instruments (NFI) is a fast-growing scale-up high-tech company. We design, develop, integrate, market and service advanced metrology machines. Our machines enables our customers - the world’s leading chipmakers – to increase the production yields, and thus, functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics. Founded in 2016, we bring together the most creative minds (approx. 380 employees) in science and technology and develop a one-of-a-kind, revolutionary high throughput Scanning Probe Microscopy system.