Facilities and Admin executive - Analyst

• Support day-to-day administrative operations of the Japan office.
• Ensure smooth functioning of office facilities, utilities, and supplies. dealing with vendors Greet visitors courteously and arrange refreshments (tea/coffee).
• Act as the first point of contact for all visitors, clients, and guests.
• Manage visitor registrations, entry protocols, and badge issuance.
• Coordinate meeting room bookings and ensure readiness prior to visits.
• Coordinate with external agencies such as housekeeping, pantry services, and facility management.
• Supervise housekeeping staff to ensure cleanliness and hygiene standards are maintained.
• Liaise with vendors for routine services, repairs, and maintenance.
• Track vendor performance and ensure timely service delivery.
• Support invoice processing and maintain vendor documentation.
• Ensure adherence to workplace safety and security protocols.
• Coordinate with building security and management teams.
• Support emergency procedures and report incidents promptly
• Maintain office records, documentation, and filing systems.
• Assist in organizing office events, meetings, and employee engagement activities.
• Provide administrative support to leadership or teams as required.
• Ensure compliance with company policies and local regulations.
• Support leadership and teams with ad-hoc administrative requirements.

Must have Skills : Microsoft Excel, General Operations, Communication & collaboration (Strong), Japanese, English