Administrative Receptionist/ 櫃台行政專員

We are seeking an Administrative Receptionist to be the receptionist of our brand new office and contribute to the overall office management. The ideal candidate will be proactive, able to handle multiple tasks, and interact with various individuals while maintaining the highest level of professionalism.

【Key Responsibilities】

Front Desk & Visitor Management

• Serve as the first point of contact, professionally welcoming guests, managing visitor logs, arrange hotel bookings and parking reservations.

•  Answer, screen, and forward all incoming phone calls.

•  Handle and distribute daily mail and deliveries for all business unit 

Office & Facility Administration

• Manage inventory and procurement of office supplies, stationery, and pantry stocks.

•  Coordinate with external vendors, including building management, cleaning, and maintenance services, to ensure a clean and well-functioning office environment.

• Handle daily office opening and closing procedures. .

Team & Event Support 

• Provide general administrative support to business units (e.g., photocopying, scanning).

• Coordinate and support corporate events and functions, including catering and meeting room setup.

• Other tasks as assigned by supervisors. 

【Required Qualifications】

• Minimum 2 years of experience as an administrative assistant.

• Fluency in both Chinese and English.

• Proven experience in office administration and executive support.

• Experience in multinational corporate environment would be a plus.

【Skills & Personal Attributes】

• Exceptional interpersonal and communication skills.

• Excellent attention to details.

• Demonstrated ability to work under pressure and manage multiple priorities effectively.

• Positive attitude with strong initiative and problem-solving skills.

• Willingness to help others and contribute to creating and maintaining a positive office environment.

• Attentive to others’ needs.

• Ability to work both independently and collaboratively in a team environment.

• Comfortable with the Microsoft Office Suite (Word, Excel, PowerPoint) and/or with the Google Suite (Docs, Sheets, Slides).

 

 

 

 

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.