Legal Administrative Assistant

THE FIRM

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 27 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

JOB DESCRIPTION

Alston & Bird is conducting a search for an experienced Legal Administrative Assistant to assist with supporting its growing Dallas office. The Legal Administrative Assistant will be part of a team supporting the firm attorneys in our diverse Financial Services Groups. Previous work experience is needed with contracts; M&A; Financial Services (financial institution matters (i.e. complex
transactional matters relating to the issuance of traditional and emerging payment methods, etc.); REITs and real estate investment funds matters through their formation; public and private securities offerings and mergers and acquisitions; matters related to SEC reporting; securities law compliance and corporate governance. The Legal Administrative Assistant will also perform a variety of administrative duties including court filings, type and revise correspondence, memoranda, documents, time sheets and project work; proofreading and ensuring quality of all document action; telephone and mail distribution; coordinate and plan events; coordinate travel arrangements; and maintain files. The ideal candidate will be an excellent collaborator, is willing to learn and grow while contributing to the practice group.
 

Essential Duties

The Legal Administrative Assistant should have work experience in:

• Administrative skills

• Word processing skills

• General office procedures and filing techniques

• The capability to concentrate on detail and organize work

• Knowledge of transactional/corporate and Financial processes and procedures

• The ability to work with a wide spectrum of individuals

• Heavy administrative work

• Case and project management

• Typing, editing, and proofreading correspondence and legal documents

• Billing

• Electronic filing

• Answering telephones and sorting mail

• Maintaining client portals

• Coordinating travel arrangements

• Processing expense reimbursements

• Interacting with clients and maintaining files

• Must be proficient in MS Word, Outlook, PPT, and Excel

Skills Needed to be Successful

• Have exceptional administrative and word processing skills.

• Have the ability to organize and prioritize numerous tasks and complete them under time constraints.

• Have great attention to detail, and the ability to concentrate and organize work.

• Must be able to work well independently while handling complex situations, analytical, and self-starters.

• Able to work with a wide spectrum of individuals.

• Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic.

• Able to proofread typed material for contextual, grammatical, typographical, or spelling errors is also needed.

• Have a working knowledge and prior experience with e-Filing procedures.

• Associate or bachelor’s degree is preferred.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact donavan.mclean@alston.com.

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.