Business Analyst – Enterprise Document Management

Business Analyst – Enterprise Document Management

Operational Excellence | Chennai, India

Are you ready to contribute to global operational excellence and digital transformation?

At Ramboll, we are shaping the future of sustainable engineering, architecture, and consultancy

worldwide. We are looking for a Business Analyst to join our Operational Excellence team in

Chennai, supporting the development and improvement of our enterprise document management

processes and system.

This role is suited for a professional with solid business analysis experience who enjoys improving

processes, working with stakeholders, and contributing to global transformation initiatives.

Why Join Ramboll?

• Contribute to impactful, sustainable projects across the globe
• Be part of a growing Operational Excellence function in Chennai
• Work closely with international stakeholders across business and IT
• Gain hands-on experience in global system implementations and process improvement
• Develop your career in a collaborative, learning-oriented environment

Your New Team: Operational Excellence (Chennai)

You will join a team of Business Analysts based in Chennai, working as part of Ramboll’s

Global Operational Excellence function.

The team plays a key role in improving how Ramboll delivers projects by strengthening process,

systems, and consistent ways of working across the organization.

You will collaborate closely with colleagues in Copenhagen, Denmark and across Ramboll’s global

business areas, supporting the Document Management Process Owner and working with

stakeholders across operations, IT, and project teams.

Key Responsibilities

As a Business Analyst, you will contribute to the continuous improvement of Ramboll’s document

management and operational processes

• Capture, structure, and validate business requirements in collaboration with stakeholders
• Analyze current process and identify opportunities for improvement and standardization
• Contribute to user-centric solutions by gathering and incorporating feedback from end-

users

• Plan and execute User Acceptance Testing (UAT), ensuring solutions meet business needs

and quality standards

• Support system implementations and enhancements in collaboration with IT and external

vendors

• Maintain clear and structured documentation (requirements, process, test cases, system

changes)

• Engage with stakeholders across regions to support alignment and adoption of new

solutions.

• Contribute to broader Operational Excellence initiatives, where document management

intersects with project delivery and business processes.

Who You Are

You bring a strong foundation in business analysis combined with a structured and collaborative

way of working

• Bachelor’s degree in Engineering, IT, Information Management, or a related field
• 4–7 years of experience as a Business Analyst or in a similar role
• Experience with requirements gathering, process mapping, and UAT
• Experience supporting system implementations or enhancements
• Strong stakeholder engagement skills, with the ability to bridge business needs and IT

solutions

• Fluent in English, with the ability to communicate complex topics clearly.

It is an advantage if you have:

• Experience with document management systems or enterprise platforms
• Exposure to project management methodology such as PRINCE2/PMP
• Exposure to project-based or engineering/consultancy environments
• Basic understanding of data protection or information security concepts
• Familiarity with system integrations (e.g. document systems and collaboration tools)

Personal Attributes for Success

• Structured and detail-oriented with strong analytical capabilities
• Able to work independently while contributing to a team environment
• Proactive and solution-oriented mindset
• Strong communicator who simplifies complexity
• Motivated by improving processes and delivering tangible business value

Welcome to our Support Organisation

In Ramboll’s Support Organisation we take pride in keeping Ramboll running smoothly, enabling bright

minds throughout the organisation to focus on their areas of expertise as we tie together all parts of the

business. We provide support within areas like Finance, HR, IT, Legal, Communication, Facility

Management and more, coordinating efforts and securing common ground for the development and

servicing of clients and markets.

Ramboll in India

Ramboll has more than 1,800+ experts working across six offices in India applying their passion to deliver

innovative solutions in markets as diverse as Architecture & Landscape, Buildings, Transport, Water,

Environment & Health, and Energy. Founded in Denmark, Ramboll is a people company. We invite you to

contribute to a sustainable future working in an open, collaborative, and empowering culture.

How to apply

Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit

for the role, and when you are available to start. We look forward to receiving your application