Document Specialist

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Document Specialist

We are seeking a detail-oriented Document Specialist to support our facilities programs within a GMP pharmaceutical manufacturing environment. This role is responsible for maintaining accurate documentation, records management, and administrative support for all facilities services activities to ensure regulatory compliance and program effectiveness.

What your day-to-day will look like:

• Maintain comprehensive pest control records, inspection logs, and compliance documentation in accordance with GMP requirements.
• Ensure all pest control and facilities programs documentation meets FDA and regulatory standards for pharmaceutical manufacturing.
• Accurately enter pest monitoring data, inspection results, and corrective actions into tracking systems.
• Verify data accuracy and completeness of vendor-submitted reports and documentation.
• Maintain digital and physical filing systems for easy retrieval during audits and inspections.
• Prepare pest control and facilities programs documentation packages for regulatory inspections and internal audits.
• Ensure all facilities services documentation follow established timelines and regulatory requirements.
• Schedule pest control services and coordinate with vendors for documentation requirements.
• Distribute pest control reports and updates to relevant stakeholders
• Maintain vendor documentation including certifications, licenses, and service agreement.
• Review pest control and facilities services documentation for accuracy, completeness, and compliance
• Identify and resolve documentation discrepancies or gaps
• Support corrective action documentation and follow-up activities
• Interface with pest control manager, quality assurance, and operations teams regarding documentation needs.
• Provide administrative support for pest control investigations and incident reporting
• Assist with training material preparation and documentation updates

Required Qualifications:

• 2+ years’ experience in document management or administrative roles
• Experience with GMP documentation requirements in pharmaceutical or regulated manufacturing environments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong attention to detail and accuracy in data entry and record keeping
• Excellent organizational and time management skills

 

Preferred Qualifications:

• Associate's degree preferred
• Experience with electronic document management systems
• Knowledge of pest control operations and terminology
• Familiarity with FDA regulations and pharmaceutical compliance requirements
• Experience with quality management systems and audit processes
• Ability to work in office environment with occasional facility inspections
• Basic computer skills and ability to work with electronic databases
• Occasional lifting of files and documentation materials up to 25 lbs.

 

Location:

Onsite – Juncos, Puerto Rico

Work Shift:

Monday to Friday 8:00am to 5:00pm + Overtime based on business needs.

Estimated compensation for this position:

45,000.00 – 47,600.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Juncos, PR

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.