Facilities Coordinator

• Full-time, ongoing employment opportunity (pending successful probation period)
• Work with a supportive, inclusive, and collaborative team
• Hybrid working conditions, office located at Chatswood NSW, close to public transport services

We're looking for a detail-oriented and organised Facilities Coordinator to join our team in Chatswood, Australia. In this role, you will be responsible for coordinating and managing all aspects of our facility operations, ensuring a safe, efficient, and well-maintained work environment for our employees. The ideal candidate will demonstrate strong organisational skills, professional communication abilities, and a commitment to supporting our organisation's operational needs.

• Coordinate facility maintenance, repairs, and preventive maintenance activities with vendors and service providers
• Manage facility service contracts, including vendor selection, negotiation, and performance monitoring
• Schedule and manage facility usage, including conference rooms, parking, and common areas
• Ensure compliance with health, safety, and building code regulations
• Track and manage facility-related budgets, including maintenance costs and capital expenditures
• Respond promptly to facility-related requests and issues from employees
• Maintain accurate facility documentation, records, and asset inventories
• Coordinate cleaning, janitorial, and landscaping services
• Support office moves, space planning, and reconfiguration projects
• Prepare facility reports and communicate status updates to management
• Manage office supplies and equipment inventory levels.

Please click here to view the full Position Profile

• 2+ years of experience in facility management or related administrative role
• Proven experience managing vendor relationships and service contracts
• Strong organisational and time management skills
• Knowledge of health and safety regulations and compliance requirements
• Experience with facility management software or CMMS systems
• Budget management and cost tracking experience
• Excellent written and verbal communication skills
• Strong interpersonal and problem-solving abilities
• Proficiency with Microsoft Office applications
• Attention to detail and ability to multitask in a fast-paced environment
• Preferred: Experience with space planning and project coordination
• Preferred: Knowledge of building systems, HVAC, and maintenance operations.

What we offer:

• Hybrid working conditions, a mixture of office days & remote work
• Salary packaging options to increase your take-home pay
• Employee referral incentives
• Access to a wide range of discounts through Beny on everyday purchases
• Discounted membership to fitness facilities through Fitness Passport
• Employee Assistance Program (EAP).

To apply: Click on the green "I'm Interested" button, attach your resume and complete the candidate questionnaire; a cover letter is optional. We do not accept CV's directly via email.

Applications close on Friday, 12th June 2026.

Aspect reserves the right to interview and appoint at any stage during the search process.

Enquiries should be directed to: Kendra Balogh, Talent Acquisition Partner, Aspect Education, pcs.servicecentre@aspect.org.au

Aspect is committed to increasing the number of Autistic staff and providing an inclusive workplace where everyone can feel that they belong. We encourage candidates from all backgrounds including, but not limited to, Aboriginal and Torres Strait Islander Peoples, neurodivergent people, people with a disability, the LGBTQIA+ community and people from culturally and linguistically diverse backgrounds, to apply. We have a range of universal strategies to meet the needs of different people in our hiring processes, and are happy to individualise these.

Learn more about us: www.autismspectrum.org.au