Academic Department Coordinator Africana Studies and Music

Posting Details

Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a “most livable city” by Forbes and is minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away.

Dickinson College offers full-time employees a broad range of benefits, including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24. Upon eligibility, the College contributes 8% of an employee’s base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee’s retirement plan is immediately and fully vested in the employee.

Below you will find the details for the position, including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the "Apply" for this job link button above.

Position Department

Academics - Africana Studies

Job Summary/Basic Function

Position Summary

The position manages the administrative, financial, and human resource operations for one or more academic departments. The position functions with limited supervision to complete the administrative requirements for the area in order to handle constant and evolving priorities as well as to fulfill regular deadline pressures for operational and reporting requirements.

Essential Functions

• Administrative management of the department. Provides administrative support to the chair and faculty members with limited supervision; liaison between student, other offices, and outside constituents for information and recruitment; coordinate faculty searches/hiring and provide classroom support, including but not limited to providing teaching supplies, requesting classroom space in collaboration with CASE and Office of the Registrar. May, upon availability and workload capacity, assist in monitoring the completion of student feedback forms. Perform specialized administrative duties as required to support the function of the department, not limited to grants and philanthropic activities. 35%
• Documents and maintains department records and information. Maintains appropriate records to include syllabi, course/advisee information, and reviews, plus collects and enters data for course offerings, abiding by all governmental and institutional privacy and confidentiality regulations; produces correspondence, reports, and presentations. 10%
• Directs department events and projects. Coordinates logistics of department events, activities, field trips, lecturers, and candidate visits to include arranging transportation, accommodations, venue,meals/food, itineraries, publicity, and honorariums, abiding by college policies; maintains departmental websites using Jadu and photo editing software. 15%
• Audits and monitors budget(s). Oversees financial matters for budget(s) and restricted funds to ensure financial transactions are handled properly; participates in/responsible in preparation and submission of new budget information; completes internal transfers, processes expenditures, and reports; informs chair of budgetary issues and advises expense adjustments; coordinates logistics of one or more P-Cards and completes reconciliation. 20%
• Manages the office - student, staff, equipment, and technology support. Responsible for extensive administrative office duties; troubleshoots minor office/classroom equipment issues; manages human resource functions of student workers, including hires, trains, supervises, and approves payroll;purchases/maintains office supply inventory; coordinates faculty offices and building maintenance checks. 10%
• Serves as the public “face of the department” to all constituencies, including students, staff, faculty,prospective students and their families, alumni, and community members. Create and post departmental content on social media platforms. 10%

Other Duties and Responsibilities

• Other duties as determined or assigned.

Supervisory Responsibilities

• Not responsible for supervising others.

Requirements

• High School Diploma or equivalent, required. Three to five years of related office experience in a higher education setting specifically with dealing with academic department along with other intercampus offices may be substitute for educational requirement.
• Bachelor's Degree, preferred
• Ability to think critically to solve problems
• Proficient computer skills including Microsoft Office Suite
• Strong customer service skills

Minimum Work Experience

• 1-3 years

Independence of Action

• Results are defined and existing practices are used as guidelines to determine specific work methods and carries out work activities independently;supervisor/manager is available to resolve problems.

Equipment Used

• Standard office equipment

Physical/Environmental Demands

• Office environment with no specific or unusual physical or environmental demands.

For full consideration, we request applicants to upload a resume and cover letter outlining their qualifications and interest in the position. Please use the "Apply" link above to begin the application process and upload both documents in the "Resume and Cover Letter" upload section.

EEO/Diversity Statement:    

The College is committed to building a representative and diverse faculty, staff, and student body. We encourage applications from all qualified persons.