Procurement Coordinator

ABOUT US

At Quartermaster AI, we believe the ocean should be a safe and sustainably managed resource for all. By leveraging cutting-edge AI and robotics, we unlock capabilities that were only recently impossible. Our distributed open-ocean systems enable every vessel to sense, compute, and communicate, enhancing maritime domain awareness for those who need it most.

JOB DESCRIPTION

Quartermaster AI is seeking a highly organized, proactive, and detail-oriented Procurement Coordinator to support engineering, R&D, and production operations in the Washington, DC area.

KEY RESPONSIBILITIES

• Procurement & Supplier Management
• Own end-to-end sourcing and procurement of components, subassemblies, materials, and services.
• Generate, issue, and meticulously track purchase orders to ensure timely delivery.
• Proactively monitor supplier performance and implement strategies to mitigate supply chain risks.
• Swiftly resolve supplier issues related to delivery, quality, and production capacity.
• Inventory Management & Planning
• Manage inventory for engineering and R&D operations.
• Maintain accurate inventory records.
• Conduct cycle counts and inventory reconciliation.
• Support demand planning and forecasting activities.
• Logistics & Shipment Coordination
• Coordinate domestic and international shipments.
• Manage transfers of Quartermaster-owned inventory between sites and vendors.
• Track shipments and resolve logistics issues.
• Process Development & Systems Visibility
• Develop tools, dashboards, and tracking systems.
• Establish scalable procurement and inventory processes.
• Maintain procurement metrics and reporting dashboards.
• Cross-Functional Communication
• Partner with engineering teams on BOM changes and prototype builds.
• Support production ramp activities.
• Communicate material status and risks to stakeholders.

REQUIRED QUALIFICATIONS

• Bachelor's degree in Supply Chain, Business, Engineering, Logistics, or related field.
• Minimum 5 years of experience in procurement, sourcing, supply chain, logistics, or inventory management.
• Must reside in the Washington, DC metropolitan area.
• Ability to work onsite.
• Experience managing suppliers in a hardware, manufacturing, robotics, electronics, aerospace, or technology environment.
• Strong understanding of procurement, inventory control, and supplier management.

PREFERRED QUALIFICATIONS

• Startup or high-growth technology company experience.
• Familiarity with electronics components and system-level BOMs.
• Experience supporting production ramp-ups and NPI activities.

WHY JOIN US?

• Work on impactful projects that enhance national and global security.
• Collaborate with top-tier professionals in the defense and intelligence sectors.
• Competitive salary, benefits, and career growth opportunities.
• Opportunities for professional development and continued education.