Project Coordinator / Administrator - Kelowna (0626)

Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast-growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC's major markets. Join our team of trailblazers!

Our core values: Integrity – We do what’s right, even when no one is looking. Improvement – We do it well. Then we do it better. Caring – We put ourselves in others’ shoes. Authenticity – We like people, not pretense. Determination – We kick down walls.

We’ve Got Everything to Inspire Our Customers — Except YOU! Are you ready to thrive in a fast-paced, ever-evolving environment where your problem-solving skills and quick decision-making truly shine? Join us as a Project Coordinator and become a key player in supporting our Key Account Managers in the dynamic world of multi-family construction. This is more than just a job — it’s a chance to be at the heart of exciting projects from start to finish, making a real impact every step of the way.

What You’ll Be Doing As a Project Coordinator/Administrator, you’ll:

• Oversee new construction projects related to appliances — timelines range from 6 months to 2 years
• Keep inventory levels accurate and deliveries on schedule
• Handle monthly invoicing and account reconciliation with precision
• Collaborate daily with teams across Dispatch, Delivery, Purchasing, and Credit
• Interpret architectural drawings and apply them to appliance planning
• Own follow-ups and project details with internal and external stakeholders
• Build strong relationships with builder customers — both on-site and in-office
• Manage contract documentation and ensure everything is organized and up-to-date

What You Bring We’re looking for someone who’s

• Experienced — at least 1 year in project coordination or a similar administrative role
• Skilled in account management, invoicing, or inventory control (a plus!)
• A strong communicator — both written and verbal
• Detail-oriented and highly organized
• Able to juggle multiple tasks while staying accurate and calm under pressure
• Deadline-driven and business-savvy
• Personable, adaptable, and solution-focused
• Proficient in MS Office and comfortable with legacy systems

What We Love About You

• You’re a go-to expert and internal champion
• You love solving problems and thinking creatively
• You thrive in a team but shine independently
• You’re energized by a fast-paced, fun, and ever-changing environment

Bonus Points If You Have

• Experience in supply chain management
• Familiarity with construction supply

Why Trail? We take care of our team with

• Extended health benefits
• Performance-based merit rewards
• Generous employee discounts
• Gym membership discounts
• Professional development programs
• Employee recognition initiatives
• Company events and paid volunteer opportunities

Work Environment

• Monday – Friday, 8:30am – 5:00pm
• Shared office space
• Frequent site visits
• Ready to bring your energy, expertise, and enthusiasm to Trail? Let’s build something great together!