People Operations Specialist

About us

Rentman is a B2B SaaS scaleup building a smart, powerful operations management platform to support event and media production teams. Our users plan everything from small shoots to massive festivals in 70+ countries, and they all rely on Rentman to keep their gear, people, and timing perfectly in sync. We're based in Utrecht (NL) with a second office in Toronto (CA), and our 100+ team members work in a culture that's open, flat, and inclusive — where curiosity drives us, ownership matters, and everyone has the freedom to challenge ideas and make an impact.

Mission of this role

As our People Operations Specialist, you'll be the single owner of Rentman's People Operations — the person who makes sure that every payroll cycle runs flawlessly, every new hire has a great first day, and every employee gets a fast, reliable answer when they need one. Furthermore, you are the single one person responsible for the employee experience. For a company in hyper growth, this is a nice challenge to have.

You'll work closely with our Head of People & Legal, our incoming Senior People Business Partner, and our Office Operations Manager to keep the operational machine running reliably as Rentman continues to scale.

This is a role for someone who takes pride in operational excellence — and who looks for ways to improve the work, not just repeat it.

What you'll do

Your day-to-day

•

Run the monthly payroll cycle

•

Own HR Administration in Personio

•

Execute onboarding for new hires from pre-boarding through day 1 — making sure every person arrives informed and feels welcome

•

Manage offboarding and exit interviews

•

Handle sick leave intake and case administration

•

Coordinate 30% ruling, visa, and IND processes for international hires

•

Issue standard employment contracts using templates set by Legal

Furthermore you’ll also

Support the People BP on programme cycles

•

Prepare the administrative groundwork for Performance Reviews, eNPS, L&D, and Personal Scorecard cycles

•

Track cycle readiness, send reminders, prep data, and follow up on completion

Build for the future

•

Partner with Finance on our payroll automation programme

•

Explore AI and automation opportunities across People Ops admin — identifying recurring manual work and proposing better ways

•

Document every recurring process in Confluence so the team is never dependent on one person's memory