Office Administrator

Seaborne Shipbrokers S.A. is a leading provider of client-focused Shipbroking services based in Athens, Greece, offering expertise in Sale & Purchase, Newbuildings Contracting, Chartering, Financial Advisory, Research, and Valuations to Shipowners, Private and Public Equity investors, and Credit Institutions.

We are currently seeking an Office Administrator who will provide high-level administrative support to our team and act as a critical partner in ensuring the smooth operation of daily activities. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative and office support to ensure smooth daily operations
• Manage and prioritize calendars , scheduling meetings, appointments, and travel arrangements for the team
• Liaise with suppliers, clients, and other external parties to address and resolve routine issues
• Proactively follow up on outstanding matters to ensure prompt resolution
• Prepare and organize documents as needed, maintaining accuracy and accessibility
• Serve as the first point of contact , screening and routing incoming calls, emails, and inquiries
• Plan and coordinate events, conferences, and meetings , ensuring all logistics are in place
• Handle sensitive information with professionalism and uphold strict confidentiality
• Oversee expense reports, invoices, and budgets for the executive’s office
• Undertake additional administrative tasks or projects as required
• Minimum 3-5 years previous experience in a similar role
• Exceptional organizational and time-management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
• Ability to prioritize and multitask in a fast-paced environment
• Strong proficiency in English, with excellent written and verbal communication skills
• Opportunities for professional growth and development
• Friendly, collaborative, and supportive working environment
• Modern office facilities and equipment