Staff Specialist (On-Site)

Position Description:

Brookhaven National Laboratory’s (BNL’s) Office of General Counsel, is seeking a Staff Specialist who will be the sole support for a variety of complex and independently driven activities. Reporting directly to the General Counsel (GC) the incumbent will develop, monitor, and update processes for a number of established and evolving requirements.  The incumbent will serve as a point of contact and liaison for the GC and the Lab population.

Essential Duties and Responsibilities:

• Assist the GC in management of OGC and budget matters

• Provide general administrative support to OGC, including calendar management, meeting and activity coordination, travel planning, filing, expense reporting and other administrative duties as required

• Provide specialized legal administrative support to OGC in connection to internal and external investigations, administrative filings, and litigation

• Manage engagements with external counsel, including initial engagement letters, invoice review, and payment processing; coordinate with relevant OGC and DOE attorneys as necessary

• Assist the GC in performing the role of Secretary to the Board of Directors, including creation of agendas, board communications, collection and preparation of board materials and taking of meeting minutes

• Work with the OGC attorneys and staff in maintaining the Laboratory’s external activity and conflict of interest reporting system and act as primary contact for Laboratory in understanding and complying with the requirements

• To the extent applicable, understand and manage Laboratory insurance coverage, including renewal applications in consultation with an outside broker and in coordination with other relevant departments

• Assist with Freedom Of Information Act (FOIA) requests as needed

• Maintain all OGC files, documents, and resources and help to identify paths to modernize and update OGC filing and knowledge management systems

• Manage engagements with external counsel, including initial engagement letters, invoice review, and payment processing; coordinate with relevant OGC and DOE attorneys as necessary

• Perform factual research and, with assistance, legal research

• Perform records research

• Prepare written reports and PowerPoint presentations for training

• Other duties as assigned

Required Knowledge, Skills, and Abilities:

• Bachelor's degree in related business field or equivalent experience, generally based on the basis of 2:1 (experience: college) years, plus four years related work experience. Additional education in fields specifically related to the position requirements may offset qualifying experience

• Ability to write, edit, and proofread content (articles, Lab-wide messages, business reports, presentations), work closely with subject matter experts and management, and develop strategies to achieve management goals via a variety of communications (website, videos, articles, emails, etc.)

• Excellent written and verbal communication skills.

• Ability to identify and resolve problems within own area of responsibility

• Demonstrated excellence in verbal and written communications

• Demonstrated ability to show initiative and determine priorities

• Excellent interpersonal skills and ability to work collaboratively

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint) and familiarity with other commonly used tools and platforms (e.g., DocuSign, Zoom, Adobe Acrobat, etc.)

Preferred Knowledge, Skills, and Abilities:

• General familiarity with environmental laws and regulations, litigation procedure, contracts, corporate governance, and/or ethics

• Paralegal or legal assistant training or experience

• Ability to work with a variety of customers and create effective communications for targeted audiences

Other Information:

• This position is not eligible for visa sponsorship   

• This position is eligible for consideration of a flexible work arrangement. Hybrid (on-site 4 days/work-from-home 1 day)

Brookhaven National Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $82950 - $103650 / year. Salary offers will be commensurate with the final candidate’s qualification, education and experience and considered with the internal peer group.

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program

Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory – view more information at www.bnl.gov/real-id.  This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act.  Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews. 

About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.  *VEVRAA Federal Contractor

BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file