Team Assistant - Corporate Affairs

The TP ICAP Group is a world-leading provider of financial markets infrastructure and data.

Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.

Through our people and technology, we connect clients to superior liquidity and data solutions.

The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, a leading  Energy & Commodities broker, the world’s leading provider of OTC data, and an award winning all-to-all trading platform.

Founded in London in 1866, the Group operates from more than 60 offices in 28 countries.  We are 5,400 people strong.  We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist.

Role Overview

This is an excellent opportunity for a highly organised and proactive Administrative Team Assistant to support the Corporate Affairs function, including the Group Director of Corporate Affairs, Group Head of Marketing & Communications, and Group Head of Investor Relations.

The role will primarily focus on providing high-quality administrative and organisational support, while also offering exposure to event administration and coordination. Working closely with the Group Events Manager, you will support the planning and delivery of a range of internal and external events, developing your skills and experience in this area over time.

We are looking for a detail-oriented and dependable individual with a effective service mindset, who is keen to build a career in administrative support with the opportunity to grow into event coordination.

Role Responsibilities

Diary and Schedule Management

• Efficiently coordinate and manage the calendars of senior team members, ensuring optimal use of their time.

• Organise meetings, appointments, and conference calls, handling all logistical details with precision.

• Prepare and distribute agendas, minutes, and follow-up actions to ensure seamless meeting execution.

Event Administration and Coordination

• Support the Group Events Manager with the coordination and delivery of corporate events, including conferences, internal meetings, and external engagements.

• Assist with event administration tasks such as maintaining attendee lists, managing registrations, preparing name badges, coordinating materials, and supporting on-the-day logistics.

• Liaise with venues, suppliers, and internal stakeholders to support event planning activities.

• Ensure accurate tracking of event details, timelines, and budgets.

• Opportunity to take on increased responsibility for smaller events over time as experience develops.

General Administrative Support

• Manage incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and discretion.

• Maintain organised departmental files and records, ensuring easy access to critical information.

• Prepare polished reports, presentations, and documentation that support the team’s strategic objectives.

Travel and Logistics Coordination

• Arrange detailed travel itineraries, including accommodations, transportation, and schedules, ensuring all plans align with company policies and budgets.

• Proactively resolve any travel-related issues to ensure smooth journeys for team members.

Communication and Stakeholder Engagement

• Serve as a central point of contact for internal and external stakeholders, fostering positive relationships.

• Facilitate clear and efficient communication within the Corporate Affairs team and across other departments.

Ad-Hoc Support

• Provide administrative and coordination support for projects and initiatives as required.

• Take ownership of assigned tasks and deliver to a high standard within agreed timelines.

Experience / Competences

Essential

• Proven experience in an administrative or team support role, ideally supporting senior leadership.

• Experience in event coordination, inclusive of event administration (e.g. name badges, attendee lists etc.).

• Strong organisational skills with the ability to manage multiple tasks, prioritise effectively, and meet tight deadlines.

• Excellent written and verbal communication skills, with a professional and approachable demeanour.

• Experience coordinating complex diaries, meetings, and travel arrangements.

• Strong attention to detail and accuracy in all tasks, including document preparation and record management.

• Ability to handle confidential information with discretion and maintain a high level of professionalism.

• Demonstrated ability to work both independently and collaboratively in a fast-paced environment.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.

Desired

• Exposure to event administration or coordination (e.g. assisting with events, managing attendee lists, or supporting logistics).

• Interest in developing a career within event coordination or corporate functions.

• Familiarity with travel booking or scheduling tools.

• Exposure to working with internal and external stakeholders at various levels of an organisation.

Job Band & Level

• Support / 3

#LI-Hybrid #LI-ASO

Not The Perfect Fit?

Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.

Company Statement

We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement. 

Location

UK - 135 Bishopsgate - London