BOB – BUDGET ANALYST

Civil Service Title- ADMINISTRATIVE BUSINESS PROMOTION COORDINATOR (NON MGRL). MUST BE SERVING PERMANENTLY IN THE TITLE, OR REACHABLE ON THE CIVIL SERVICE LIST.

The Division of Bridges is seeking a seasoned professional to support its Expense Procurement and Contract Program. Reporting directly to the Director of Expense Budget, this position will play a key role in managing and tracking the Division’s expense contracts, procurement activities, and associated budget processes.

Responsibilities will include but are not limited to: *Monitor the Division’s Expense Contract and Procurement programs. *Support critical budget activities, such as accrual clearance contract encumbrance, liquidation, fiscal year-end closeout, and rollovers. *Assist in identifying and securing funding for unforeseen or emergent needs, track OTPS budget and expense. *Ensure proper execution of funding requests, including preparation and submission of budget modifications. *Prepare requisitions, contract encumbrances and task order registrations *Prepare documents using agency and citywide systems FMS and PASSPort *Complete Financials, Budget allocations, and launch PO in PASSPort. *Research FMS, the M/WBE directory, NYC requirement contracts, and NYS preferred Source Vendors List to inform procurement decisions. *Develop and implement tools and processes for effective budget tracking, monitoring, and analysis. *Collaborate with internal DOT units such as Expense Budget, Grants Administration, ACCO, and Fiscal Affairs. *Coordinate with internal teams to ensure the efficient and appropriate use of Federal and State grant funds within the Expense Budget. *Perform related duties and special projects as assigned.

PREFERRED SKILLS *Proficient in FMS2, FMS3, and Passport *Knowledge of the NYC budget process and OTPS tracking *Experience with purchase requisitions and invoice processing *Familiar with NYC procurement rules, M/WBE, and preferred vendors *Skilled in vendor coordination and internal collaboration *Strong in Excel and Microsoft Office tools *Experience with grant-funded budgets and compliance *Excellent organizational, analytical, and communication skills

*WORK LOCATION 55 WATER ST, MANHATTAN, 10041

*HOURS/SHIFT M-F/35 HRS/8:00AM to 4:00PM

*TO APPLY All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID# 781861. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.

ADMINISTRATIVE BUSINESS PROMOT - 1000C

• A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning; or
• A satisfactory equivalent combination of education and experience. However all candidates must have 2 years of managerial or executive experience as described in "1" above.

Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis. All candidates must have a four-year high school diploma or its equivalent approved by a State's Department of Education or a recognized accrediting organization.