Administrative Coordinator/Facilitator (Architecture, Engineering, Construction)

Only candidates with working experience in Architecture, Engineering, or Construction ( A.E.C ) industries will be considered

Location: Downtown Dallas (on site)

We are seeking a detail-oriented and proactive administrative assistant to manage, coordinate, and maintain architectural specifications across multiple projects. The successful candidate will play a key role in ensuring accuracy, consistency, and compliance of project documentation while working closely with internal teams and external stakeholders. Training will be provided.

Responsibilities

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Supporting the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements

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Setting up and attending project kick-off meetings

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Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date

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Manage specification revisions, version control, and document distribution throughout the project lifecycle

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Ensure compliance with applicable standards, codes, and industry regulations

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Support and manage QA reports

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Maintain specification templates, libraries, data sheets, and best practices

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Assist in resolving technical queries related to specifications during design and execution phases