Position:

Project Coordinator

Job Description:

The primary requirement for this position is the implementation of our client projects both on and off-site in line with signed off Client Service Level Agreements as well as project implementation plans / schedules. The role is responsible for operating within the confines of PMI’s Quality Management System which governs our accreditation and registration as a Skills Development Provider.

Location:

Port Elizabeth - Newton Park (Campus)

Contract Type:

Permanent

Minimum Requirements:

Minimum Experience:

Project management skills and exposure to project management environment
Experience in education, training and development
Experience working with SETA's advantageous
Administration experience in an education institution
Relevant NQF level 4 qualification
Working knowledge of MS office with strong Excel skills
Own vehicle and driver’s license advantageous

Minimum Qualification:

National Diploma

Additional Requirements:

N/A

Roles and Responsibilities:

Project Scoping and Management

Ensure that you and SDM, have met with the sales team and understand the required deliverables and time-frames of the agreed project
Draft a project plan/schedule as per client requirements and the Qualification requirements
Ensure SLA, seta and Audit compliance at all times
Provide information with regards to the billing (supporting documentation)
Keep the sales informed of any developments on the project on a continuous basis
Liaison with SMO, client, learners, COE staff, Quality Management ensuring all processes managed in line with our internal SOP and QMS process

Project Initiation

Ensure learners meet the minimum requirements of the selected qualification by conducting pre-assessments and providing the Account Manager with a report of the results and recommendations
Confirm and prepare venues and/or refreshments in accordance with project plan/SLA
Prepare relevant documentation within the required timeframes to meet deadlines for client and Seta requirements including Letters of Intent where relevant
Schedule and conduct Learner Inductions
Ensure that learnership agreements are signed and supporting documentation is completed by the learners according to QMS requirements
Complete Learner sign-up and prepare all documentation in accordance with QMS requirements
Complete Learner Registrations with relevant Setas and obtain proof of registration and upload to SOP folder
Interview facilitators to build the database – Provide scope to COE to validate and add to database

Project Coordination

Ensure learnership agreements are handed over to the Administrator to check and scan and uploaded to SOP folder
Prepare Registers for Induction and classes
Ensure administrator hands over attendance registers and learner material
Collect and checking attendance registers before handing over to administrator to upload
Ensure leave forms are submitted and handed over to administrator where applicable
Ensure administrator continuously updates QA files and learner POE’s
Ensure that learner evaluations are received per workshop and handed over to the administrator
Receive and check PoE submissions and hand over to administrator for filing
Capture attendance and results onto LMS

Project Monitoring and Support

Support SDM with the project briefing of facilitator/assessor
Ensuring that learners attend all classes and provide support to learners and facilitators, Assessors
Ensure that coaching/facilitator reports are received per workshop and checked for learner progress
Investigate and consult with learners at risk and highlight areas of risk to managers to discuss with client
Provide client reports to SDM when required
Ensure portfolios of evidence are maintained to the highest standards at all times
Receive Assessed and Moderated files back and check for completeness and quality of Assessment and Moderation done
Delivering/submission of Documents to local Seta (Regional) when required
Check portfolios of evidence as per the check-list to ensure completion and ascertain gaps prior to assessment being scheduled
Action remediation sessions for learners

Project Close-out