Manager - HKUST Fok Ying Tung Graduate School

Department: HKUST Fok Ying Tung Graduate School

Job Posting Details

 

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office to oversee the entire administrative scope for postgraduate (PG) education. It partners with academic units and other stakeholders to ensure consistent policy and quality control over all PG programs. This includes coordinating student recruitment and admissions, as well as providing all-round oversight on PG students’ qualifications, graduation, and any other areas related to PG affairs.

Position Overview:

The appointee will provide administrative support to the operation of FYTGS. Responsibilities include:

• managing all aspects of office administration (e.g HR, finance and space matters, website maintenance etc);
• coordinating review of agreements, preparing reports as well as managing and analyzing PG-related data;
• handling award schemes, grants applications, student admissions and special schemes;
• organizing student recruitment, enrichment activities and events;
• monitoring and assuring adherence to academic requirements, policies and regulations in collaboration with Academic Units;
• supporting various projects and providing secretaryship to task groups;
• working across teams and serving as a liaison person between FYTGS and stakeholders both within and outside the University; and
• coaching and supervising junior staff.

Qualifications:

Applicants for the position of Manager should have a bachelor’s degree with at least 8 years of relevant experience in local tertiary education institution(s). The appointee should be highly versatile in working in cross-team setting with strong interpersonal, organizational, and problem-solving skills. Excellent command of written and spoken English and Chinese, including Putonghua and strong IT and quantitative skills are essential.  They are also expected to be proactive, solution-focused, and able to multitask and work independently in a dynamic working environment. Working outside regular office hours is sometimes required.

Additional Information:

Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract

Please apply on or before: 21 June 2026.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.