Administrative Assistant - DOT Compliance Administrator

Company Overview:

Barnhill Contracting Company’s success is built on the values, principles and vision of the man – Robert E. Barnhill, Sr. – whose name we proudly bear.  Robert Barnhill built this company on a foundational belief that there is power in people. He was a motivator. A hard worker. A leader of leaders. His passion for people and his firm belief in the Golden Rule – treating others as you want to be treated – still drive us today. We are firm, flexible and honest. We do the right thing, every single time. We empower our leaders in the field to be decision makers. We are easy to work with – a core philosophy that is both intentional and deliberate. One that requires discipline. Grit. All of these qualities, along with our founder’s vision, have helped grow Barnhill Contracting Company into one of the Southeast’s leading contractors.

Our success is built from the dedicated service of each and every one of our employees. Construction is hard work – long hours and immense pressure to meet critical deadlines – and we are proud to employ the most talented group of people in the industry. When you join the Barnhill team, you become part of the Barnhill Family.

Job Description:

The DOT Compliance Administrator is responsible for ensuring all DOT regulatory requirements are met across driver qualification, licensing, safety monitoring, and drug and alcohol compliance programs. This role supports the Compliance Manager and Safety team by maintaining accurate records, monitoring driver activity, and ensuring company compliance with federal and state regulations.

Job Duties & Responsibilities: 

Regulatory Compliance & Driver Qualification

• Maintain and audit all driver qualification files, including DOT and non-DOT drug and alcohol documentation, ensuring compliance with federal and state regulations

• Manage records to ensure they are accurate, complete, and audit-ready at all times

• Coordinate CDL licensing and medical card tracking to ensure all drivers remain active and compliant

Driver Monitoring & Risk Management

• Monitor motor vehicle records (MVRs) for CDL and non-CDL drivers and flag any issues impacting driver risk

• Run MVRs for pre-employment candidates and assist in annual compliance reviews

• Compile and maintain driver data to support regulatory reporting and risk management initiatives

Safety & Technology Monitoring

• Monitor real-time driving activity through systems such as Samsara, identifying safety risks and coaching opportunities

• Troubleshoot camera and system issues to ensure equipment functionality and compliance

• Support accident investigations by retrieving and managing video footage for internal review and potential litigation

• Partner with Safety leadership and division teams to support driver coaching initiatives

Drug & Alcohol Program Administration (DER Responsibility)

• Serve as the Designated Employer Representative (DER) for all DOT-regulated employees

• Administer all drug and alcohol testing programs, including pre-employment, random, post-accident, and reasonable suspicion testing

• Ensure quarterly testing requirements are met and maintain compliance with mandated DOT programs

Collaboration & Support

• Provide ongoing support to the Safety Department on programs, reporting, and process improvement initiatives

• Respond to external inquiries from other carriers regarding driver safety and drug/alcohol history

• Assist in pre-employment compliance processes such as Clearinghouse checks, previous employer verifications, and onboarding documentation

• Support day-to-day driver-related issues and assist field operations as needed

Additional Responsibilities

• Assist the Compliance Manager with hiring and onboarding compliance activities

• Support division-specific needs related to driver issues and compliance requirements

• Perform other duties as assigned to support DOT compliance and safety operations

Minimum Qualifications & Training:

• Education Level:   High School degree required. Associate or bachelor’s degree or an equivalent combination of work and experience preferred.

• Work Experience:  Entry-Level position

• Required License/Certification: NC Driver License

Tasks Essential to Job Functions: 

Daily Commitment to Barnhill's values:

• Commitment - Individual ownership to achieve team success

• Family - Sense of belonging

• Integrity - Uncompromising character that earns trust and respect

• Learning and development - Investing in employees to enable their long-term success

• Diversity - Open and adaptable to a changing world

Computer Skills:

• Word

• Excel

• Outlook

• Spectrum

• Cloud application usage/internet applications

Personal Skills:

• Ability to work with a high level of confidentiality

• Ability to work independently

• Ability to build strong working relationships

• Ability to demonstrate a high level of integrity and establish a proactive approach to Values Based Leadership

• Understanding of best practices

• High level of emotional intelligence

• Conflict management skills

• Open-ended and probing questioning skills

Environment or Physical Working Condition:

The work environment/physical characteristics described here are representative of those associate encounters while performing the essential functions of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Conditions: Ability to work with occasional exposure to dirty and dusty conditions and extremes of weather.

What We Offer:

• Choice of Health Insurance options (BCBSNC)
• Dental
• Vision
• Short Term Disability Insurance
• Long Term Disability Insurance
• Life Insurance
• Paid Time Off
• Holiday Pay
• Weather Related Pay
• 401(k) and Profit Sharing
• CareOne (EAP)
• Corporate Chaplains of America

Barnhill Contracting Company is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.