Document Controller (Saudi National)

The role requires a proactive approach and strong ownership mindset. The candidate should actively monitor document workflows, follow up on pending actions, and support continuous improvement in document formation, quality, coordination, and information organization across project activities.

• Manage all incoming and outgoing project documentation including transmittals, RFIs, reports, technical submissions, and correspondence.
• Maintain accurate document logs, trackers, registers, and records to ensure proper traceability and document control.
• Ensure proper document numbering, revision control, naming conventions, and filing practices are consistently followed.
• Perform document management activities within SharePoint, PMIS, and shared project repositories while maintaining organized folder structures aligned with BDC standards.
• Maintain proper archiving and controlled storage of project records to ensure easy retrieval and audit readiness.
• Supporting the preparation and compilation of documents from draft or partially developed inputs and ensure submitted documents meet required quality and submission standards.
• Perform quality checks on project deliverables before submission to ensure completeness, correct formatting, proper page numbering, grammar accuracy, and compliance with approved templates.
• Proactively follow up with consultants, contractors, and internal stakeholders on pending submissions, overdue responses, and incomplete documentation.
• Ensure compliance with project procedures, confidentiality requirements, and document management best practices across all project activities.

• Proficiency in Aconex document management system.
• Minimum 8 years of experience.  
• Strong computer skills, including Microsoft Office suite.
• Excellent organisational and filing skills with a keen attention to detail.
• Proven ability to manage time effectively and prioritise tasks.
• Outstanding written and verbal communication skills in both Arabic and English.
• Previous experience in document control, preferably in construction or engineering projects.
• Experience with electronic document management systems.
• Bachelor's degree in Business Administration, Information Management, or related field.
• Knowledge of construction or engineering project documentation processes.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Strong problem-solving skills and proactive approach to work.