Executive Assistant

About Auctor

Auctor is building the AI layer for professional services and software implementation. Think of us as the brain behind the best solution engineers, forward-deployed engineers, and onboarding teams—automating the documentation, the discovery, and the decision-making that powers $400B+ in services work. We're going after one of the biggest software categories of the decade.

The Role

As the Executive Assistant, you'll be the right hand to our CEO and executive team—making sure their time, schedules, and resources are optimized so they can operate at the highest level. That means you'll own everything from calendar and inbox management, travel coordination, and meeting preparation to anticipating what leadership needs before they ask. Some weeks you're orchestrating the CEO's week down to the detail and clearing the path so the most important work gets done. Other weeks you're prepping the executive team for a board meeting or untangling a travel and scheduling puzzle across time zones. And as the company grows, you'll also own the workplace experience and office operations that keep our Chelsea location running and the team connected—events, culture, vendors, and the day-to-day logistics. This is a 5 day a week in-office role.

Responsibilities

• Executive Administration You're the operational backbone for executive leadership. You'll own complex calendar management, optimize and protect the CEO's time, coordinate travel and logistics, prepare agendas and briefing materials, run the weekly executive cadence, track follow-ups and action items, and handle the confidential, behind-the-scenes work that keeps the business running smoothly.
• Office Operations You own the physical workspace and daily logistics. That means vendor management, facilities coordination, supplies, maintenance, workspace optimization, and making sure the office runs smoothly.
• Team Culture & Events You'll conceptualize and execute team events, activities, milestone celebrations, and company offsites. You're the architect of the moments that build team connection and culture.
• Budget & Vendor Management You'll track expenses, manage office and events budgets, negotiate with vendors, and keep us cost-effective without sacrificing quality.
• Problem Solving As we grow, things will break. You'll anticipate problems, solve them quickly, and build the processes that prevent them from happening again.

What We Value

• Owner mentality — you don't wait to be asked, you see what needs to happen and make it happen
• Anticipation & discretion — you think two steps ahead and can be trusted with sensitive information and high-stakes details
• Adaptability — priorities change fast and you roll with it
• Bias for action — you'd rather solve something imperfectly than let it sit
• Communication — you can clearly articulate problems and solutions

What You'll Have

• 2-6 years of experience as an executive assistant, in operations, or a similar generalist role supporting senior leaders
• Track record of managing complex calendars, travel, and competing priorities for busy executives
• Experience planning and executing events, offsites, or team experiences that actually moved the needle
• Strong organizational skills and comfort juggling multiple priorities
• Comfort with tools for calendar management, project tracking, expense management, and communication
• Ability to work independently in a fast-moving environment
• Start-up experience is a strong plus

Compensation Range

$70,000-$90,000

Benefits

• Competitive equity package
• Health, dental, and vision insurance
• Meal credits
• Wellness stipend
• Flexible PTO