Hospital Information Management (HIM) Operations Supervisor -Philadelphia PA

Title: HIM Operations Supervisor

Location: Philadelphia, PA (Hybrid – mostly remote with occasional on site needs)

Type: Contract to Hire

Rate: $40 /hr.on W2

Ideal Candidate

• Solid HIM background with practical experience resolving identity issues
• Comfortable supervising a small team and managing daily workflow
• Strong communicator who can work across departments
• Reliable, organized, and able to work independently in a hybrid environment

Position Summary

We are seeking a hands on HIM Operations Supervisor to support daily Health Information Management workflows, with a primary focus on patient identity and chart correction. This role oversees a small team of analysts and ensures accurate, timely resolution of identity related issues within the medical record.

This is an excellent opportunity for a strong HIM professional with supervisory experience who is comfortable working in Epic and managing identity/merge/overlay cases.

Key Responsibilities

• Oversee daily HIM operations related to patient identity, chart correction, and data integrity.
• Review and resolve merge, overlay, and demographic correction cases.
• Provide day to day guidance to a small team of HIM analysts.
• Monitor productivity, quality, and adherence to HIM standards.
• Assist with scheduling, timecard review, and workflow coordination.
• Collaborate with other departments to resolve HIM issues efficiently.
• Support compliance with HIM policies, regulatory requirements, and customer service standards.
• Participate in meetings and assist with additional HIM projects as needed.

Required Skills & Experience

• 3–5 years of HIM experience
• 1–2 years of team lead or supervisory experience (lead, senior, or acting supervisor acceptable)
• Experience with patient identity workflows (merges, overlays, chart corrections)
• Epic proficiency (does not require certification)
• Strong attention to detail and understanding of HIM data integrity
• Proficiency with Microsoft Office
• Associate’s degree in Healthcare, IT, Business, or related field
• RHIT or RHIA certification (or eligibility)

Preferred Skills (Not Required)

• Familiarity with Cures Act and HIPAA Privacy Rules
• Experience with OnBase or similar document management systems
• Bachelor’s degree in a healthcare related field
• Exposure to HIM quality, chart completion, or release of information workflows