Staff Accountant

We’re a lean accounting team at a fast-moving cybersecurity startup looking for a hands-on Staff Accountant who owns the full accounts-payable cycle and contributes meaningfully to month-end close. You’ll handle everything from vendor onboarding and payment runs to fixed-asset accounting, reconciliations, and close journals. This is a broad, generalist role suited to someone who likes variety, works independently, and is comfortable being the go-to person for AP and several general-ledger areas.

This is a long-term part-time role (20-40 hours per week), with the potential to transition to full-time.

Key Responsibilities

Accounts Payable (Daily)

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Maintain the vendor register and onboard new vendors/suppliers in Bill.com , routing invoices through the correct approval workflows.

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Manage the dedicated AP mailbox and coordinate with department heads on vendor payments.

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Ensure expenses are coded to the correct account (COGS, OpEx) and department.

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Review employee expense reimbursements and corporate card charges for policy compliance, correct coding, and complete receipts.

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Record disbursements in the accounting system (wires, ACH, direct debits, tax payments, etc.).

Cash & Treasury

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Apply customer receipts, including foreign-exchange differences and bank charges.

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Process approved payments from Bill.com or set them up directly in the bank.

Weekly

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Update the weekly cash forecast for expected vendor payments.

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Prepare AP aging for review.

Month-End Close

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Reconcile all bank and credit card accounts (checking, PayPal, Stripe, AMEX, etc.).

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Reconcile AP between QBO and Bill.com ; calculate revaluation entries.

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Maintain the fixed-asset register (depreciation, additions, disposals/write-offs) and intangible-asset register (amortization, capitalization).

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Prepare prepaid amortization, accrual, and loan-related schedules and journals (interest expense, debt issuance costs).

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Perform analytical review of expense accounts and proactively flag over-budget spend.

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Track supplies shipped into the U.S. for use-tax reporting;

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Support expense-by-vendor and by-department reporting.

Annual

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Manage 1099 reporting and collect W-9 / W-8 forms before payment.

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Assist with the preparation of schedules for tax-return submission.