Senior Marketing Events and Meetings Coordinator

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position will be based in our Washington D.C. office.

General Description:

Holland & Knight’s Marketing Department seeks a Senior Marketing Events and Meetings Coordinator to serve as part of the Marketing Events Team, assisting in the planning, coordination, and implementation of the firm’s internal and external meetings and events.

Key Responsibilities Include:

• Strategically collaborate with internal stakeholders and outside vendors to plan, implement, and execute all aspects of on- and off-site events, meetings, receptions, and seminars.
• Proactively and independently manage all details and logistics associated with events and meetings including: offering strategic input to lawyers and marketing personnel regarding event goals and objectives; researching and locating venues to further event goals; reviewing RFPs and site recommendations; negotiating contracts, food and beverage, audio visual;; securing on-site room holds; developing invite; reviewing RSVP lists; coordinating speaker, guest, and VIP needs; etc.
• Assist with the full-scale development and production of the firm’s annual meeting
• Identify and develop relationships with hotels, off-site venues, vendors, suppliers, and caterers
• Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last minute requests
• Handle on-site event management; coordinate and supervise support staff required for events
• Post and update internal and external event web pages
• Provide strategic and creative input, with an eye toward business and client development goals, when planning events with practice and area marketers and lawyers
• Provide strategic follow up and debriefing, including analyzing data from internal reports (attendance, click through rates, etc.) to offer suggestions on how lawyers can follow up best with event attendees
• Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures
• Moderate to heavy travel required (up to 50%)
• Other projects as assigned

Qualifications:

• Strong communication, organizational, and problem solving skills
• Exceptional attention to detail with the ability to prioritize many projects
• Able to work independently and as part of a team; strong sense of ownership and accountability
• Excellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience with InterAction, Cvent, and Crowd Compass preferred
• Flexibility to work early mornings, late evenings, and weekends when necessary
• Ability to work both autonomously when executing local events and as part of a team on general strategy

Required Qualifications & Education:

• Bachelor’s degree
• 4-6 years of events and meeting experience; law firm or other professional services experience preferred.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

This position may be filled in District of Columbia. The base salary ranges for this position are listed below. These ranges may not be applicable to other locations.  An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.

• District of Columbia – $79,000.00 - $118,000.00

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.