Academic Coordinator

Post End Date:

June 18, 2026 at 11:59 PM

This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

About the Role 

Reporting to the Faculty Services Manager, the Academic Coordinator provides comprehensive administrative and academic coordination support for academic programs within the Goodman School of Business. They ensure smooth delivery of student services, program operations, and departmental processes, while maintaining compliance with institutional policies, procedures, processes and timelines. The Academic Coordinator acts as a key resource for Faculty leadership, and instructors, supporting program administration, academic integrity and financial processes. 

The Academic Coordinator will:  

• Support administrative and coordination functions, for programs, labs and centers as applicable;  
• Coordinate course collection, program planning, timetabling and scheduling to ensure efficient program delivery and alignment with registrar office timelines;
• Liaise with individuals/departments involved in program matters, both internal and external to the program (e.g., Registrar’s Office, Academic Advisors, Experiential Education Coordinators, Recruitment); 
• Maintain accurate and up-to-date course outlines, syllabi, and academic calendars;   
• Coordinate teaching budgets, including TA and marker grader assignments/ hours, developing budgets, assigning hours and revising plans in consultation with Chair(s);  
• Oversee TA and Instructor contractor entry, and support recruitment processes, including gathering requirements, tracking and ranking candidates, and ensuring compliance with collective agreements;  
• Monitor TA budgets and offers and review timetables to determine staffing levels and ensure sufficient coverage 
• Input department annual budget data into financial system; 
• Monitor program and department budgets, identifying variances or issues as needed;   
• Collaborate with internal and external partners to support faculty operations and initiatives; 
• Monitor program and department budgets, identifying variances or issues as needed;  
• Collaborate with internal and external partners to support faculty operations and initiatives; 
• Assist Administrative Assistants during peak periods when workload permits; 
• Support and facilitate student enrollment processes, including registration overrides and waitlist management as needed. 

Key Skills and Experience: 

• Diploma or degree in a related discipline. The equivalent combination of education and experience would be considered;  
• Experience in academic administration or program coordination; 
• Proficiency with computer systems and software applications; 
• Awareness and understanding of various collective agreements; 
• Excellent writing, grammar, editing, and proofreading skills;  
• Promotes and embodies inclusivity and respect within the workplace and the broader community; 
•  Strong organizational and time-management skills with attention to detail;   
• Ability to manage multiple priorities in a fast-paced environment; 
• Committed to providing exceptional support to students, faculty, and staff;
• Build strong relationships across departments and units;
• Ability to maintain accurate records, including financial record keeping;   
• Awareness and understanding of various collective agreements; 
• Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms. 

Salary and Total Rewards:  

• Job Grade I, Salary Scale ($52,798-$84,476); 
• Target Hiring Range: $52,798-$56,000* 
• This is a permanent position that includes:   
• Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage. 
• Pension Plan: Enrollment eligibility in the Brock University Pension Plan. 
• Vacation: Up to 3 weeks per year, in addition to university holidays. 
• Flexible Work Arrangements: Hybrid work schedule available. 
• Professional Development: Eligibility for the Brock Tuition Waiver Program. 

*The final salary is based on experience, internal equity, and budget considerations within the target hiring range.