Projects Coordinator

Position Title: Projects Coordinator - Rail, Heavy Cargo Location: Greenpoint - Houston Employment Type: Full-Time Salary - $70k to $90k depending on experience

Position Summary Seeking a detail-oriented Project Coordinator with Rail, Heavy Cargo experience to manage shipment coordination, milestone tracking, client/vendor communication, and ensure smooth project execution from booking to delivery.

The ideal candidate will have strong communication skills, a proactive mindset, and hands-on knowledge of freight forwarding processes, documentation, and shipment coordination.

Key Responsibilities

Coordinate, Rail, Heavy Cargo shipments from origin to destination

Track shipment milestones and provide proactive status updates to customers and internal teams

Communicate with carriers, airlines, ocean lines, trucking partners, customs brokers, and overseas agents

Prepare, review, and manage shipping documentation

Assist with booking, routing, scheduling, and shipment planning

Support customs clearance coordination and resolve shipment delays or exceptions

Maintain accurate records in TMS, ERP, or freight forwarding systems

Escalate and resolve operational issues quickly and professionally

Work closely with operations, sales, customer service, and warehouse teams

Ensure shipments are executed in compliance with customer requirements and company SOPs

Required Qualifications

3+ years of experience in Intermodal, Rail, Heavy Cargo, Freight Forwarding, logistics, or project coordination

Strong understanding of shipment documentation and forwarding workflows

Excellent organizational and time management skills

Strong verbal and written communication skills

Ability to manage multiple priorities in a fast-paced environment

Proficiency in Microsoft Office Suite

Experience with logistics systems such as CargoWise or similar platforms preferred