Allied Health Secretary

Compensation:

$15.62 / hour

Compensation Type:

Hourly

Employment Type:

Grade:

NE01

Department:

Academic Administration

Position Summary

Full-time positions at Clovis Community College are not remote positions and require a physical presence on campus to fulfill duties and college-related responsibilities.

Under general supervision, function as a receptionist to those coming in contact with the college including assisting student inquires and provide secretarial support to full or part-time faculty. Provides customer service to all students in all Allied Health programs.

Duties & Responsibilities

• Perform a variety of clerical and administrative activities in support of the Allied Health faculty, including but not limited to processing requisitions, scheduling appointments, recording meeting minutes, and mailings as needed.

• Serve as the initial point of contact for students, faculty, clinical partners, and the public by providing information and administrative support.

• Monitor and maintain departmental purchasing activities, inventory, and office supplies in accordance with institutional policies.

• Maintain accurate records and databases related to student documentation, accreditation requirements, and departmental operations as required.

• Collaborate with the Allied Health Clinical Compliance Officer to facilitate the collection, verification, and maintenance of student clinical compliance documentation, ensuring accuracy, completeness, and adherence to institutional and regulatory requirements.

• Operate and maintain office equipment, including computers, phone systems, copiers, printers, scanners, and other technology necessary to support daily departmental operations, while efficient workflow.

• Collaborate with Allied Health program faculty and staff in coordinating the pinning ceremonies each semester, ensuring all logistical and administrative requirements are met.

ESSENTIAL SKILLS:

• Proficiency with Microsoft operating systems, Microsoft Office, and Excel.

• The ability to work effectively in a fast paced, stressful, front-line customer support environment. 

• Exceptional people management skills.

• Must have the ability to interface and communicate effectively with non-technical personnel, administrative users, staff and faculty as well as with the technical staff. 

• Must possess excellent attention to detail. 

• Must be flexible and open to new opportunities as the different programs make changes.

• Excellent oral and written communication skills.

PHYSICAL REQUIREMENTS:

Requires frequent and continuous sitting/moving about, continuous use of fine motor skills, and pushing and pulling of up to 20 lbs.

SCHEDULE DETAILS:  

Must be available to work 40 hrs. per week with normal work hours from 7:30 am to 4:00 pm. Occasional evening and weekend hours may be required.

ADDITIONAL DUTIES AND RESPONSIBILITIES include but are not limited to:

Perform other duties as assigned.

Minimum Qualifications:

• High School diploma or equivalent

• Knowledge of standard office practices

• Ability to maintain confidential records and handle sensitive information.

PREFERRED QUALIFICATIONS:

• Associate’s degree and one year of experience in office management or related field is preferred. Experience may be substituted for education on a year for year basis.

EEO STATEMENT:

As an EEO employer, Clovis Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Clovis Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.