Corporate Real Estate Design & Project Management Coordinator (Hybrid - Raleigh, NC)

Overview

This is a hybrid role, with the expectation that time working will regularly take place inside and outside of a company office in Raleigh, NC.

This position provides administrative, tactical and technical support to Corporate Real Estate (“CRE”) functions. Maintains files and records related to leases, properties, construction, and building maintenance. Reviews, approves, and processes invoices, assisting with confirmation of payment and related issue resolution. Works closely with both internal and external parties in the completion of daily activities and provides reports for management to assist in the strategic evaluation of CRE functions.

Responsibilities

• Business Support (35%) - Assists with a variety of tasks to facilitate CRE operations. Enter project, work order, and portfolio data into the department tracking system. Create reports and conveys to the appropriate parties. Responds to objections, disagreements, and conflicts related to real estate properties. Resolves requests for information or documentation in a prompt and efficient manner. Partners with project, program, business, and facility management parties to support small initiatives ensuring scope, schedule and budget alignment. Occasional travel may be required.
• Accounts Receivable (35%) - Receives, issues, and processes financial statements such as commitments, change orders, and invoices. Monitors approval status and payment of invoices and follows up as necessary.
• Documentation (20%) - Maintains project, work order, and lease files on an ongoing basis. Ensure CRE records are accurate and up to date. Supports risk and compliance efforts in partnership with the project, program, business and facility managers.
• Communication (10%) - Cultivates and maintains strong professional communications with executives, associates, and vendors to solve issues that arise during the course of CRE activities. Resolves property issues by working directly with landlords and vendors. Creates and records written communication between parties for documentation purposes.

Qualifications

Bachelor's Degree and 0 years of experience in Corporate Real Estate or Facilities OR High School Diploma or GED and 4 years of experience in Corporate Real Estate or Facilities

Strongly Preferred Qualifications

• Communication Skills (verbal) – Intermediate
• Communication Skills (written) - Intermediate
• Organization Skills - Intermediate
• Planning skills – intermediate

Benefits are an integral part of total rewards and First Citizens Bank is committed to providing a competitive, thoughtfully designed and quality benefits program to meet the needs of our associates. More information can be found at https://jobs.firstcitizens.com/benefits.

#LI-JM

• Business Support (35%) - Assists with a variety of tasks to facilitate CRE operations. Enter project, work order, and portfolio data into the department tracking system. Create reports and conveys to the appropriate parties. Responds to objections, disagreements, and conflicts related to real estate properties. Resolves requests for information or documentation in a prompt and efficient manner. Partners with project, program, business, and facility management parties to support small initiatives ensuring scope, schedule and budget alignment. Occasional travel may be required.
• Accounts Receivable (35%) - Receives, issues, and processes financial statements such as commitments, change orders, and invoices. Monitors approval status and payment of invoices and follows up as necessary.
• Documentation (20%) - Maintains project, work order, and lease files on an ongoing basis. Ensure CRE records are accurate and up to date. Supports risk and compliance efforts in partnership with the project, program, business and facility managers.
• Communication (10%) - Cultivates and maintains strong professional communications with executives, associates, and vendors to solve issues that arise during the course of CRE activities. Resolves property issues by working directly with landlords and vendors. Creates and records written communication between parties for documentation purposes.

Bachelor's Degree and 0 years of experience in Corporate Real Estate or Facilities OR High School Diploma or GED and 4 years of experience in Corporate Real Estate or Facilities

Strongly Preferred Qualifications

• Communication Skills (verbal) - Intermediate
• Communication Skills (written) - Intermediate
• Organization Skills - Intermediate
• Planning skills - intermediate

Benefits are an integral part of total rewards and First Citizens Bank is committed to providing a competitive, thoughtfully designed and quality benefits program to meet the needs of our associates. More information can be found at https://jobs.firstcitizens.com/benefits.

#LI-JM