Administrative Assistant III

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. The Department of Radiological Sciences is dedicated to conducting leading-edge research, providing the highest quality clinical education and delivering state-of-the-art care to our patients through the advanced diagnosis and treatment of disease through biomedical research. The department performs approximately 200,000 radiological exams per year through the utilization of all imaging modalities which include conventional radiography, angiography, ultrasonography, CT, MRI and nuclear medicine. Your Role on the Team Under the general supervision of the Operations Manager, the administrative assistant is responsible for providing general administrative support in the Department. This includes supporting Department Administration, and Faculty; assist in the department preparation of SOU, academic support, computer/website resources area in completing paperwork, gathering information, etc. The position assists in prioritizing, efficiently processing, and tracking administrative issues to ensure deadlines are met and tasks completed appropriately for the Department. What It Takes to be Successful Required: Previous experience providing administrative support to senior management. Thorough understanding of office procedures. Demonstrated ability to work independently in complex working environment, adjusting priorities as needed based on assignments and understanding mission and goals of the department. Demonstrated skill in English grammar and syntax sufficient to evaluate written materials and correct errors. Working knowledge of business document formats; letters, memos, advertisements, grant applications etc. Demonstrated ability to follow instructions and perform duties reliably and with thorough attention to detail. Demonstrated skill in forming and maintaining cooperative working relationships with others, i.e. effective interpersonal skills. Skill in organizing work for timely completion of assignments. Ability to independently develop innovative, logical solutions to difficult, unusual, or first-time problems and provide recommendations for action. Flexible schedule to accommodate overtime due to special projects, conferences, time differences; deadlines, etc. Bachelor's degree or equivalent experience A minimum of 1 year of experience as administrative assistant 3-5 years of related work experience Special Conditions: May require travel between various offices and clinics in Orange and Irvine campuses. Requires some evening hours and/ or overtime. Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization Under the general supervision of the Operations Manager, the administrative assistant is responsible for providing general administrative support in the Department. This includes supporting Department Administration, and Faculty; assist in the department preparation of SOU, academic support, computer/website resources area in completing paperwork, gathering information, etc. The position assists in prioritizing, efficiently processing, and tracking administrative issues to ensure deadlines are met and tasks completed appropriately for the Department. Required: Previous experience providing administrative support to senior management. Thorough understanding of office procedures. Demonstrated ability to work independently in complex working environment, adjusting priorities as needed based on assignments and understanding mission and goals of the department. Demonstrated skill in English grammar and syntax sufficient to evaluate written materials and correct errors. Working knowledge of business document formats; letters, memos, advertisements, grant applications etc. Demonstrated ability to follow instructions and perform duties reliably and with thorough attention to detail. Demonstrated skill in forming and maintaining cooperative working relationships with others, i.e. effective interpersonal skills. Skill in organizing work for timely completion of assignments. Ability to independently develop innovative, logical solutions to difficult, unusual, or first-time problems and provide recommendations for action. Flexible schedule to accommodate overtime due to special projects, conferences, time differences; deadlines, etc. Bachelor's degree or equivalent experience A minimum of 1 year of experience as administrative assistant 3-5 years of related work experience Special Conditions: May require travel between various offices and clinics in Orange and Irvine campuses. Requires some evening hours and/ or overtime. Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.