HSE & Facility Coordinator

Telespazio Belgium can count on more than 45 years of experience in the field of Space Operations Service & Engineering activities.

We provide a significant contribution to the most major Space programs of the European Space Agency, EUSPA and other Telespazio Groups. Our core business is to work on the ground to build bridges into space, contributing to the success of ambitious missions.

The European Space Agency is our biggest client and we provide highly qualified employees to many sites of ESA but mainly for ESTEC in the Netherlands, and we provide a permanent contract with great benefits, a good salary, a relocation package along with genuine support to our employees.

Currently, we are looking for a highly enthusiastic HSE & Facility Coordinator who will work for Telespazio Belgium, in the Netherlands.

What is expected from you

This is a dual-role combining Health, Safety & Environment and Facility Workplace Coordination , it is designed for a structured, hands-on and service-oriented profile who ensures both a safe working environment and a smooth daily office experience.

HSE (Health, Safety & Environment) Tasks

• Ensure compliance with health, safety and environmental regulations applicable to the workplace
• Support the implementation and monitoring of HSE policies and procedures
• Coordinate and follow-up on risk assessments, audits and action plans
• Participate in the definition and update of emergency procedures and evacuation plans
• Organize or coordinate safety trainings and awareness actions
• Work closely with the HR focal point to address absenteeism in relation to relevant Health, Safety and Environment (HSE) matters
• Monitoring, reporting, and recording industrial accidents.
• Act as local point of contact for HSE-related topics and liaise with HQ HSE teams
• Monitor workplace conditions and report any risks or non-compliance situations
• Act as prevention officer
• Ensures compliance to certification requirements, laws and regulations, in liaise with the legal department and the relevant departments in other locations.
• Provides support to the HR manager on identification of the main objectives to be achieved in terms of occupational health, safety and environmental sustainability.
• Keeps accurate internal records, provides regular reports to the management.

Facility Management & Office Coordination Tasks

• Act as local coordinator for day-to-day office operations
• Manage daily office essentials, ensuring coffee availability, kitchenette readiness, and printer supplies
• Monitor office conditions and report any risks or damaged items promptly.
• Manage office-related services and suppliers (cleaning, maintenance, utilities, internet, etc.
• Handle invoices, purchase orders, and expense tracking related to office operations
• Welcome visitors enforcing guest policy compliance and managing access badges.
• Coordinate the reception and distribution of deliveries and mail.
• Contribute to employee well-being initiatives and office amenities, in line with company policies.
• Support basic tracking and follow-up of office-related expenses and services.
• Ensure proper functioning of office equipment, meeting rooms and shared spaces
• Oversee office supplies and amenities (kitchen, coffee, consumables, etc.)
• Coordinate deliveries, mail and visitor reception
• Ensure meeting rooms are ready and functional (booking visibility, setup, basic services)
• Liaise with landlord and service providers for maintenance and repairs
• Support space planning and office optimization when needed
• Monitor and follow-up facility-related expenses and invoices

Coordination & Support

• Act as a key local interface between employees and support functions (HR, IT, HQ, suppliers)
• Ensure smooth communication regarding office rules, safety instructions and practical updates
• Support internal initiatives related to workplace experience and well-being
• Contribute to continuous improvement of workplace environment and services

What you offer

• Degree in HSE, Facility Management, Business Administration or related field
• Diploma MVK or HVK and NEBOSH certificate, or has experience and is willing to follow a training course, for example MVK, VCA or has completed or will soon complete an MBO or HBO Safety Science
• Knowledge of health & safety regulations and workplace standards
• Experience with supplier coordination and operational follow-up
• Strong organizational and prioritization skills
• Ability to manage multiple operational topics in parallel
• Comfortable working with different stakeholders in a matrix environment
• Fluent in English; French/Dutch is a strong asset

Soft skills

• Hands-on and solution-oriented mindset
• Strong sense of responsibility and reliability
• Excellent organizational and coordination skills
• Service-oriented and approachable
• Proactive and able to anticipate needs
• Good communication skills
• Adaptable and comfortable in a dynamic environment

What we offer

• Initial 7 months contract followed by 1 year contract
• Part-time contract (24 to 32 hours a week)
• 30 days of Pro-rata annual leave (Full-time is 40 hours a week)
• A good pension scheme with no personal contribution
• Commuting allowance
• International team environment

Where

You will be working within our Telespazio Belgium office in Katwijk Aan Zee, the Netherlands.

When

Expected starting date: 01/07/2026

Please note that initial interviews will be held via Teams.

We look forward to receiving your application for this position!