Staffing Coordinator

PROFILE: As with all employees at Mentoring Alliance (MA), the Staffing Coordinator (SC) is considered to be a minister of the gospel. The SC is a Christ-follower who sets an example for believers and nonbelievers and leads a life that is above reproach. This person flourishes in a biblically grounded, grace-based, Christ-centered, excellence-driven, and multiethnic environment.

MISSION STATEMENT: The mission of the Staffing Coordinator is to ensure Mentoring Alliance has a healthy, well-managed, and responsive staffing pipeline for part-time and seasonal After School and Summer Camp roles. The SC accomplishes this by actively managing candidate pipelines, ensuring timely communication with applicants, screening for qualified and mission-aligned candidates, and partnering effectively with regional leaders, Marketing, and Human Resources.

KEY RESULT AREAS

• Pipeline Management:
• Ensure healthy and sufficient applicant pipelines for part-time and seasonal After School and Summer Camp staffing needs across regions.
• Actively manage applicant flow to ensure timely responses to all applicants within one business day.
• Monitor and report on pipeline health, volume, and time-to-fill metrics.
• Candidate Screening and Selection:
• Conduct initial application reviews, screenings, and Culture Index evaluations.
• Run background checks and reference checks in alignment with MA policies.
• Advance only qualified, mission-aligned candidates to hiring managers.
• Provide candidate recommendations based on established criteria
• Hiring Manager Partnership:
• Partner proactively with regional hiring managers and Executive Directors to understand staffing needs.
• Schedule interviews and coordinate next steps in the hiring process
• Communicate regularly regarding pipeline status and candidate progress.
• Recruiting Systems & Reporting:
• Manage applicant tracking processes using Paycom and other approved systems.
• Utilize Ninety (EOS) tools to track and report staffing metrics.
• Maintain accurate records, dashboards, and reports using Excel and other tools.
• Cross-Functional Collaboration:
• Partner with the Marketing team to support employer branding, job postings, and social media recruiting efforts.
• Collaborate with Human Resources colleagues to continuously improve staffing processes.
• Collaborate with hiring managers in regions to ensure success.
• Any other duties to serve the ministry as assigned by the Director of Human Resources or President. Serve on appropriate committees; attend staff meetings and ministry functions. Strengthen teamwork, collaboration, alignment, morale, transparency, credibility, and trust throughout the ministry.

QUALIFICATIONS

• Bachelor’s degree or equivalent experience required.
• Strong communication and organizational skills.
• Experience in recruiting, staffing coordination, or HR operations preferred
• Proficiency with applicant tracking systems and Microsoft Excel.
• Ability to evaluate Culture Index profiles and apply screening criteria consistently
• Ability to manage multiple priorities with a high level of attention to detail